Assistant - Music Touring

Creative Artists Agency; Los Angeles (CA); On-site; USD 27,552 - 30,307; Full time

Benefits offered by this job

Benefits

Discretionary bonus

Job summary

Creative Artists Agency in Los Angeles seeks an Assistant for the Music Touring Department. This role requires providing administrative support, including scheduling, booking travel, and managing client communications. Ideal candidates should have at least one year of administrative experience in the music industry and be organized with strong communication skills.

The hourly rate ranges from $20.00 to $22.00, reflecting the level of experience, along with eligibility for benefits and bonuses.

Qualifications

• At least 1 year of professional administrative experience in a fast-paced environment.
• Professional experience working in the music industry.
• Ability to anticipate needs and execute time-sensitive matters.

Responsibilities

• Provide direct administrative support including scheduling and booking travel.
• Process incoming offers, review contracts, and manage itineraries.
• Serve as point of contact for clients and industry connections.

Skills

Organizational skills

Communication skills

Attention to detail

Ability to multitask

Solutions oriented

Education

BA/BS from an accredited university or college

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Overview

Creative Artists Agency (CAA) is the world’s leading full‑service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content, and provide strategic and marketing consulting services to corporate clients.

Role

We are looking for an assistant to provide administrative support to an Agent in our Music Touring Department. The ideal candidate should be motivated, interested in the concert booking space, quick‑thinking, and open to performing administrative tasks in a fast‑paced environment.

Responsibilities

• Provide direct administrative support including heavy scheduling/calendar maintenance, booking travel, managing call logs, and preparing expense reports.
• Anticipate agents’ needs and proactively provide support and resources to ensure success.
• Process incoming offers; issue, review, and track contracts; obtain current ticket counts and accurately update spreadsheets; clear radiuses; obtain avails and holds from venues; update itineraries; settle shows in CAA’s system.
• Serve as point of contact for clients, agents/executives, and other industry connections.
• Complete various projects and tasks as needed.
• Maintain a working knowledge of the music industry and best practices.

Qualifications

• BA/BS from an accredited university or college preferred.
• At least 1 year of professional administrative experience supporting an executive in a fast‑paced environment.
• At least 1 year of professional experience working in the music industry.
• Experience booking artists is a plus but not required.
• Experience working at an agency is a plus but not required.
• Ability to anticipate needs and execute time‑sensitive matters in a fast‑paced environment.
• Ability to multitask and prioritize efficiently.
• Ability to work well under pressure and meet tight deadlines.
• Strong organizational and communication skills; written and verbal.
• Strong attention to detail.
• Strong professional interpersonal skills, while understanding the importance of maintaining confidentiality.
• Solutions oriented.
• Computer literate (Microsoft Outlook, Word, Excel).

Compensation

The base hourly rate for this position is in the range of $20.00–$22.00. The position is also eligible for benefits and discretionary bonus; wages may vary based on experience, time in role, business sector, and location.

Equal Employment Opportunity

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address. The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.