Assistant, UTA Speakers

United Talent Agency; New York (NY); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Career growth opportunities

Access to mentorship

Job summary

United Talent Agency is seeking an ambitious Agent Assistant for its Speakers Department in New York. This role involves providing high-level administrative support to an Agent, maintaining client communications, and assisting with event logistics. Candidates should have prior administrative experience in a fast-paced environment.

Key qualifications include exceptional organizational skills and proficiency in Microsoft Office Suite. The full-time position offers competitive pay of $23 per hour and benefits.

Qualifications

• Ambitious and client-focused with a drive for success.
• Prior administrative experience in a fast-paced environment.
• Exceptional organizational skills to manage multiple priorities.
• Proficient in Microsoft Office Suite and relevant software.

Responsibilities

• Provide high-level administrative support to an Agent.
• Maintain event tracking spreadsheets and manage databases.
• Assist with logistics of client events and industry conferences.
• Handle expenses and maintain accurate records.
• Collaborate with team members for seamless communication.

Skills

Client-focused

Organizational skills

Tech-savvy

Tools

Microsoft Office Suite

Job description

Overview

Are you ambitious, passionate about entertainment, and eager to work alongside some of the most influential voices shaping culture today? United Talent Agency (UTA), one of the world’s leading talent and entertainment companies, is seeking an Agent Assistant to join our Speakers Department in New York. This role provides an opportunity to support world-class clients and grow in a fast-paced, dynamic environment.

Responsibilities

• Provide high-level administrative support to an Agent, including managing phone calls, calendar scheduling, and coordinating travel.
• Maintain event tracking spreadsheets, manage internal databases, and draft important client communications.
• Assist with the logistics of client events, industry conferences, and promotional opportunities, ensuring smooth operations and client satisfaction.
• Handle expenses and maintain accurate records using company systems and software.
• Collaborate with team members across UTA, ensuring seamless communication and providing excellent service to both clients and colleagues.

Qualifications

• Ambitious and client-focused: driven to succeed in the entertainment industry and passionate about delivering top‑notch service to clients.
• Prior administrative experience in a fast‑paced, client‑driven environment, preferably within entertainment.
• Exceptional organizational skills: ability to manage multiple priorities, keep projects on track, and deliver on tight deadlines.
• Tech‑savvy: proficiency in Microsoft Office Suite and other relevant software applications.
• Client knowledge: an understanding of UTA’s client roster and a desire to contribute to the success of influential figures in entertainment and culture.

Benefits

• A unique opportunity to support world-renowned clients and help shape the future of entertainment and culture.
• Access to resources, leadership, and mentorship that will empower your career growth.
• The chance to make a meaningful impact in a role that values ambition, collaboration, and client service.

Compensation

Pay: $23 per hour, full‑time with benefits.

Equal Employment Opportunity

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. United Talent Agency is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, gender, religion, sex (including gender identity and sexual orientation), national origin, disability, veteran status, age, marital status, pregnancy, or any other protected group status as defined by the laws.