AEC Billing & Project Finance Specialist

NV5, Inc.; Cary (NC); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

PTO

401(k)

Job summary

NV5, Inc. is seeking a Billing Specialist to support project accounting and billing operations for our engineering and consulting teams. You will set up and maintain project records, review contracts, and process invoices to ensure accurate and timely revenue recognition.

The role requires 3+ years in billing or accounts receivable, proficiency with Deltek Vantagepoint, and strong Excel skills. You will collaborate with PMs and project teams and monitor aging receivables to support cash flow.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of three (3) years of experience in billing, project accounting, accounts receivable, or related financial role.
• Experience within the architecture, engineering, and consulting (AEC) industry strongly preferred.
• Proficiency with Deltek Vantagepoint required; project-based accounting and billing systems preferred.
• Strong knowledge of Microsoft Office Suite, including advanced Excel for financial analysis and reporting.
• Experience preparing client invoices, reviewing contract billing requirements, and supporting project financial management.
• Knowledge of project budgeting, work-in-process (WIP) reporting, accounts receivable (A/R), and revenue management principles.

Responsibilities

• Set up and maintain project records in Deltek Vantagepoint, ensuring accurate project configuration, contract compliance, and adherence to client billing requirements.
• Review new contracts and coordinate with Project Managers to establish billing structures that support project financial performance and client expectations.
• Update project data and financial information as change orders, amendments, and contract modifications are executed.
• Perform project closeout activities, ensuring all billing, accounts receivable, and project transactions are completed and reconciled.
• Administer project contracts by coordinating reviews, processing documentation, maintaining contract records, and monitoring outstanding agreements.
• Advise PMs, Principals-in-Charge (PICs), and project teams on contract status, billing requirements, and potential contractual issues.
• Prepare and process draft invoices for PM review and approval, ensuring compliance with contract terms and client-specific invoicing requirements, including supporting documentation, status reports, and lien waivers.
• Review billing terms and monitor invoicing accuracy to ensure timely and compliant revenue recognition.
• Track and reconcile subconsultant invoices, verifying charges against approved budgets and contract limits.
• Prepare detailed project financial reports and analyses, including budget-to-actual performance, billed-to-date amounts, remaining budget, work-in-process (WIP), accounts receivable (A/R), and project profitability.
• Monitor aging receivables and assist with collections efforts to support cash flow and timely payment resolution.
• Serve as a liaison between clients, project managers, and subconsultants to resolve billing inquiries, invoice discrepancies, and payment-related issues.
• Support NV5's project teams by providing financial insight, maintaining accurate project records, and ensuring compliance with company policies and client contract requirements.

Skills

Billing

Deltek Vantagepoint

Excel

Accounts receivable

Budgeting

Education

Bachelor's degree in Accounting

Associate's degree in Accounting

Tools

Deltek Vantagepoint

Microsoft Excel

Job description

NV5, Inc. is seeking a Billing Specialist to support project accounting and billing operations for our engineering and consulting teams. You will set up and maintain project records, review contracts, and process invoices to ensure accurate and timely revenue recognition.

The role requires 3+ years in billing or accounts receivable, proficiency with Deltek Vantagepoint, and strong Excel skills. You will collaborate with PMs and project teams and monitor aging receivables to support cash flow.