Advising Office Assistant

Grays Harbor College; Aberdeen (WA); On-site; USD 32,000 - 44,000; Part time

Job summary

Grays Harbor College seeks clerical and front-desk support for the Mental Health, Testing, Career/Transfer, Entry Advising, and Disability Services Department. The role welcomes students, schedules appointments, and maintains confidential files with a focus on accessibility and inclusive service.

Ideal for students pursuing human services, education, or administrative support, the position involves assisting staff, producing materials, and helping with outreach activities while upholding

Qualifications

• Basic computer skills including Word, Excel, and Outlook.
• Strong communication, organizational, and interpersonal skills.
• Commitment to confidentiality and professionalism.

Responsibilities

• Greet students, faculty, staff and visitors in a professional, friendly manner.
• Assist with scheduling appointments and managing calendars for advisors and counselors.
• Perform general office tasks, including filing, data entry, and making copies.
• Use Word, Excel and other college programs to create/update documents and files.
• Help maintain organized records while upholding confidentiality standards.
• Support the preparation and distribution of departmental communications and materials.
• Assist during workshops, orientations, or accessibility accommodations as needed.

Skills

Word

Excel

Outlook

Communication

Organization

Education

Enrolled in 6+ credits

Tools

Microsoft Office

Job description

This position will provide clerical and front-desk support to the Mental Health, Testing, Career/Transfer, Entry Advising, and Disability Services Department. This role assists staff in creating a welcoming and inclusive environment for students seeking academic, personal, and disability-related support. Responsibilities include greeting students, scheduling appointments, maintaining confidential files, distributing resources, and supporting departmental outreach efforts. This position is ideal for students interested in human services, education, or administrative support roles.

Typical Duties

• Greet and direct students, faculty, staff and visitors in a professional, friendly manner
• Assist with scheduling appointments and managing calendars for advisors and counselors
• Perform general office tasks, including filing, data entry, and making copies
• Use of Word, Excel and other college programs to create/update documents and files
• Help maintain organized records while upholding confidentiality standards
• Support the preparation and distribution of departmental communications and materials
• Assist during workshops, orientations, or accessibility accommodations as needed

Employee Qualifications

• Basic computer skills including Word, Excel, and Outlook
• Must be eligible for federal or state work-study program
• Strong communication, organizational, and interpersonal skills
• Commitment to maintaining confidentiality and professionalism
• Must exercise maturity in dealing with peers and confidential information
• Able to work independently and follow directions
• Reliable

Eligibility Criteria

• Enrolled in 6 credits or more
• Must be meeting Financial Aid Satisfactory Academic Progress (FA SAP)
• Must have their eligibility determined for federal/state financial aid and be awarded in ctcLink
• Have unmet need in their financial aid cost of attendance – $2500 maximum per quarter (generally for students attending full time)

If eligible, you will receive instructions on what to do next.