Dual Credit Office Assistant

Grays Harbor College; Aberdeen, Northern (WA, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Grays Harbor College is seeking a clerical assistant to support the Dual Credit Office. The role handles reception, phone duties, file management, and minor projects to keep department operations smooth.

You will greet students, faculty and public, organize materials, and assist with information sessions, orientation, and campus tours as available. Attention to confidentiality and reliable, independent work are essential.

Qualifications

• Basic computer skills including Word, Excel, and Outlook.
• Excellent interpersonal and communication skills.
• Must exercise maturity in dealing with peers and confidential information.
• Able to work independently and follow directions.
• Reliable.

Responsibilities

• Office reception, includes greeting & assisting students, faculty, staff and general public
• Answer telephone and take messages
• Make copies, make files, scan, file documents, empty shredder, prepare mailings
• Maintain postings on dual credit bulletin boards for scholarships, transfer, volunteer and employment opportunities.
• Use of Word, Excel and other college programs to create/update documents and files
• Help organize and participate in information sessions, new student orientation, enrollment labs, and campus tours (as available)
• Provide support to staff in the Dual Credit Office

Skills

Interpersonal skills

Independence

Reliability

Confidentiality

Tools

Word

Excel

Outlook

Job description

This position will perform clerical duties and assigned projects to support the dual credit department objectives.

Typical Duties

• Office reception, includes greeting & assisting students, faculty, staff and general public
• Answer telephone and take messages
• Make copies, make files, scan, file documents, empty shredder, prepare mailings
• Maintain postings on dual credit bulletin boards for scholarships, transfer, volunteer and employment opportunities.
• Use of Word, Excel and other college programs to create/update documents and files
• Help organize and participate in information sessions, new student orientation, enrollment labs, and campus tours (as available)
• Provide support to staff in the Dual Credit Office

Employee Qualifications

• Basic computer skills including Word, Excel, and Outlook
• Excellent interpersonal and communication skills
• Must exercise maturity in dealing with peers and confidential information
• Able to work independently and follow directions
• Reliable

Eligibility Criteria

• Enrolled in 6 credits or more
• Must be meeting Financial Aid Satisfactory Academic Progress (FA SAP)
• Must have their eligibility determined for federal/state financial aid and be awarded in ctcLink
• Have unmet need in their financial aid cost of attendance – $2500 maximum per quarter (generally for students attending full time)

If eligible, you will receive instructions on what to do next.