Advancement Operations Coordinator - Hybrid & Impactful

DREAM; New York (NY); Hybrid; USD 67,000 - 75,000; Full time

Benefits offered by this job

Medical plans

Dental & Vision

Parental leave

403(b) retirement plan

Tuition reimbursement

Professional development fund

Paid time off

Job summary

DREAM seeks an Advancement Operations Coordinator to join our Advancement team in New York. This role provides administrative, operational, and project coordination support across the Advancement department and partners with leadership to enable fundraising success.

The ideal candidate is highly organized, detail-oriented, and eager to grow within nonprofit fundraising and operations. The role offers a hybrid schedule with some evenings/weekends for donor events and a competitive benefits

Qualifications

• Bachelor's degree, required;
• One to three years of experience in nonprofit development/fundraising operations, internships and relevant volunteer experience will be considered;
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities;
• Excellent written, verbal, and interpersonal communication skills;
• Experience coordinating meetings, calendars, projects, or events in a fast-paced environment;
• Ability to work collaboratively with colleagues across departments and with external stakeholders;
• Strong problem-solving skills and a proactive, customer-service-oriented approach;
• Proficiency with Microsoft Office and Google Workspace;
• Experience with Salesforce or another CRM, preferred;
• Interest in building a career in nonprofit fundraising, advancement, or operations;
• A strong belief in the mission and values of DREAM, including the belief that all students can succeed and a deep desire to make a difference in the lives of our students, families, and community.

Responsibilities

• Support routine Salesforce updates, donor activity tracking, and portfolio administration in partnership with the Database Manager and Advancement Operations Manager.
• Coordinate logistics for portfolio review meetings, fundraising planning sessions, and other recurring Advancement meetings.
• Draft routine donor correspondence, stewardship communications, acknowledgments, and other donor engagement materials, as assigned.
• Support the preparation and distribution of donor meeting materials, prospect briefings, and stewardship resources.
• Coordinate Advancement department meetings, planning sessions, retreats, and other departmental activities, including scheduling, agendas, meeting materials, note-taking, and follow-up.
• Maintain departmental calendars, shared resources, operational documentation, and other administrative tools that support the efficient day-to-day functioning of the Advancement team.
• Coordinate cross-functional operational workstreams and support departmental operations, including purchasing, vendor coordination, invoice processing, expense reconciliation, team recognition activities, and other administrative functions.
• Partner with the Database Manager to support routine Salesforce updates, maintain accurate fundraising records, assist with donor lists and mail merges, and identify data inconsistencies for review;
• Provide administrative support for departmental reporting, process improvements, and special projects that strengthen Advancement operations.
• Support the planning and execution of fundraising events, donor stewardship activities, volunteer engagement initiatives, and Annual Fund campaigns in partnership with the Director of Special Events, Special Events Manager, and Annual Giving Manager;
• Coordinate event registrations, guest communications, event materials, volunteer logistics, and other operational needs for Advancement events;
• Assist with post-event follow-up, stewardship activities, and administrative support related to fundraising campaigns and donor engagement initiatives.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Collaboration

Project coordination

Education

Bachelor's degree

Tools

Salesforce

Microsoft Office

Google Workspace

Job description

DREAM seeks an Advancement Operations Coordinator to join our Advancement team in New York. This role provides administrative, operational, and project coordination support across the Advancement department and partners with leadership to enable fundraising success.

The ideal candidate is highly organized, detail-oriented, and eager to grow within nonprofit fundraising and operations. The role offers a hybrid schedule with some evenings/weekends for donor events and a competitive benefits