Advancement Associate – Project Coordinator

Jobtailor; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Covenant Christian High School seeks an organized Advancement Coordinator to oversee coordination across three major projects, manage donor relations, and draft outreach communications on behalf of the Director.

You will maintain the Director’s calendar, log notes in Blackbaud Raiser's Edge NXT, produce reports, and lead event planning with internal and external partners to support school initiatives.

Qualifications

• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple concurrent projects and priorities.
• Proactive problem-solver who thinks ahead and proposes solutions.
• Strong written and verbal communication; draft professional correspondence.
• Relational warmth and credibility with donors, staff, vendors, volunteers.
• Comfort in a dynamic, fast-moving environment with shifting priorities.
• Genuine alignment with Covenant Christian High School's mission and values.
• Willingness to learn Blackbaud Raiser's Edge NXT.

Responsibilities

• Own cohesion across three advancement projects: scheduling, events, and major initiatives.
• Maintain and manage an active contact list for the Director.
• Draft and send outreach emails customized by relationship type.
• Manage the Director's calendar to protect meeting capacity.
• Log notes, updates, and relationships in Blackbaud Raiser's Edge NXT.
• Produce regular reports from RE-NXT for visibility into activity.
• Coordinate follow-up actions from donor conversations.
• Serve as primary contact and coordination lead for advancement events.
• Build and maintain event playbooks for recurring events.
• Report event outcomes in a year-over-year format.
• Maintain timelines, owners, deliverables, and status for major initiatives.
• Coordinate across team and external partners to stay on track.
• Produce regular status reports for visibility into tasks and needs.

Skills

Project management

Calendar coordination

Email outreach drafting

Communication

Donor relations

Timeline management

Attention to detail

Tools

Blackbaud Raiser's Edge NXT

Job description

Responsibilities

• Own cohesion across three named primary projects: Advancement Director's Schedule and Calendar Coordination, Advancement Event Planning & Execution, Advancement Major Initiatives Coordination.
• Maintain and manage an active contact list of individuals the Director intends to meet with.
• Draft and send outreach emails on behalf of the Director—customized by relationship type.
• Manage the Director's calendar to protect meeting capacity and flag weeks where volume is unsustainable.
• Log meeting notes, contact updates, and relationship activity in Blackbaud Raiser's Edge NXT.
• Produce regular reports from RE-NXT for visibility into relationship activity.
• Coordinate follow-up actions arising from donor conversations.
• Serve as the primary point of contact and coordination lead for all advancement events.
• Build and maintain standardized event playbooks for recurring events.
• Report event outcomes in a consistent format that supports year-over-year comparison.
• Maintain a clear picture of all active major initiatives — timelines, owners, deliverables, and current status.
• Coordinate across team members and external partners to keep initiatives on track.
• Produce regular status reports for visibility into tasks and needs.

Requirements

• Exceptional organizational skills with strong attention to detail and a bias toward follow-through.
• Ability to manage multiple concurrent projects without losing sight of priorities or deadlines.
• A natural instinct to think ahead — anticipating needs, surfacing problems early, and proposing solutions.
• Strong written and verbal communication skills; able to draft professional correspondence on behalf of leadership.
• Relational warmth and credibility across a wide range of constituents — donors, staff, vendors, and volunteers.
• Comfort working in a dynamic, fast-moving environment where priorities can shift.
• Genuine alignment with the mission and values of Covenant Christian High School.
• Proficiency in or willingness to learn Blackbaud Raiser's Edge NXT.