Advancement Associate

CHC: Creating Healthier Communities; Alexandria (VA); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

18 Paid Holidays

Generous PTO

Health Savings Account with employer contributions

4 to 6 Weeks Paid Maternity Leave

Professional Development Opportunities

Job summary

A nonprofit organization in Virginia is seeking an Advancement Associate to support its fundraising and advancement efforts. This role involves researching funding opportunities, drafting grant proposals, managing donor data, and providing general office support. The ideal candidate should have a bachelor's degree, experience in fundraising or nonprofit roles, and strong analytical and communication skills. This full-time position offers a hybrid work model, competitive salary, and comprehensive benefits package.

Qualifications

• Bachelor's degree in nonprofit management, fundraising, or a related field.
• Experience in an administrative or fundraising role preferred.
• Proficiency in Microsoft Office and CRM systems.

Responsibilities

• Research and identify funding opportunities aligned with organizational priorities.
• Assist in grant proposal development and submission.
• Provide administrative support, including scheduling and document preparation.

Skills

Analytical skills

Written communication

Organizational skills

Data accuracy

Interpersonal skills

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office (Excel, Word, PowerPoint)

CRM systems

Job description

Join to apply for the Advancement Associate role at CHC: Creating Healthier Communities

Base Pay Range

$60,000.00/yr - $65,000.00/yr

Benefits

• This Role Will Receive an Annual Salary of $60K - $65K DOE
• This Role is Hybrid with Three Days per Week (T, W, TH) in the Office
• 18 Paid Holidays including the Day After Thanksgiving and All Days Between Christmas and New Years
• Generous PTO with Vacation + Sick Leave + 2 Personal Days Per Year
• Comprehensive Benefits Package Including Medical, Dental, Vision, Life Insurance, Short Term Disability, Long Term Disability and More
• Health Savings Account (HSA)* with an Annual Employer Contribution of up to $2,000 to Help Cover Medical Expenses
• 6.5% of Base Compensation Contributed to Your 403(b) Retirement Account After One Year of Employment
• 4 to 6 Weeks Paid Maternity Leave
• Professional Development Opportunities
• An Amazing, Talented and Diverse Team!

*High Deductible Health Plan Required

Application Requirements

• Resume
• Writing Sample

Position Purpose

CHC: Creating Healthier Communities envisions a world where every person in every community has an opportunity to live their healthiest life. We address barriers to health by partnering with communities and mobilizing nonprofits, businesses and governments to create bold solutions, trusted programs and resilient communities. Together with partners, we’ve been creating healthier communities for more than 65 years.

The Advancement Associate plays a key role in supporting organizational fundraising and advancement efforts. This position will research and identify potential corporate and foundation grant opportunities, compile and analyze data, and prepare and submit grant proposals. In addition, the Advancement Associate will manage donor data processes, acknowledge gifts, assist with event logistics, create donor communications, and provide general office support to help meet department and organizational goals. The successful candidate will maintain calendars for submissions and deadlines, ensure accurate donor records, contribute to the success of annual giving and special campaigns and other duties as assigned.

Essential Functions

Grant Research & Proposal Development

• Research and identify corporate and foundation funding opportunities aligned with organizational priorities.
• Assist in the development and submission of grant proposals by gathering information, drafting content, incorporating feedback, and coordinating internal approvals.
• Maintain and monitor calendars for grant submissions, reporting deadlines, and compliance requirements.
• Support annual giving and special fundraising campaigns, including mail and email appeals.
• Process and acknowledge gifts in a timely and accurate manner to ensure effective donor stewardship.
• Maintain accurate donor records in CRM systems and generate reports to support fundraising activities.
• Serve as a primary point of contact for mail houses and other annual giving vendors.

Event Coordination & Communications

• Assist with planning and logistics for fundraising and donor engagement events.
• Draft and coordinate donor communications, including updates, newsletters, and acknowledgements.
• Contribute to marketing and outreach materials that support advancement goals.

General Office Support

• Provide administrative support to the advancement team, including scheduling, document preparation, and meeting coordination.
• Support cross-departmental projects related to fundraising and advancement initiatives.
• Perform other duties as assigned to support departmental and organizational objectives.

Knowledge, Skills and Abilities Required to Perform the Work

Knowledge

• Nonprofit fundraising concepts, including donor stewardship, annual giving, and grant compliance.
• Research methodologies and information sources used to identify institutional and corporate funding opportunities.
• Donor data management principles, including data accuracy, reporting, and confidentiality requirements.
• Business writing standards for proposals, donor communications, and professional correspondence.
• Event coordination support and vendor management practices.
• Professional office operations and standard administrative procedures.

Skills

• Strong analytical and evaluative skills to assess information and determine relevance and alignment.
• Effective written communication skills for drafting, editing, and proofreading professional materials.
• Strong organizational and prioritization skills to manage deadlines, calendars, and competing demands.
• High attention to data accuracy and quality control skills when entering, maintaining, and reviewing donor information.
• Professional interpersonal and collaboration skills when working with internal and external stakeholders.
• Problem-solving skills to address routine issues and appropriately elevate complex matters.

Abilities

• Application of knowledge and skills to support fundraising and advancement objectives.
• Effective management of multiple assignments while maintaining accuracy and meeting deadlines.
• Clear and professional oral and written skills.
• Sound judgement and discretion when handling sensitive or confidential information.
• Capacity to work independently with guidance and collaboratively as part of a team.
• Flexibility in adapting to changing priorities and learning new systems or processes.
• Adherence to established procedures while contributing to continuous improvement.

Qualifications

• Bachelor’s degree or equivalent experience in nonprofit management, fundraising, communications, or a related field.
• Experience in an administrative, fundraising, or nonprofit role.
• Knowledge of nonprofit fundraising operations, including donor stewardship, annual giving, and grant compliance.
• Demonstrated experience in donor relations, grant writing, data management, and event coordination.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Experience with databases or CRM systems preferred.
• Strong written communication, organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities and deadlines.
• High attention to detail, discretion with confidential information, and the ability to work independently or collaboratively while adapting to changing priorities.

SUPERVISORY RESPONSIBILITY: This position does not have supervisory responsibilities.

TRAVEL: This role involves infrequent travel.

Work Environment

This job operates in a hybrid capacity. Hybrid Company employee’s reside in the same area as the home office (DC, Maryland, Virginia) and are expected to work from the office on Tuesday, Wednesday and Thursday. Hybrid employees are also required to attend onboarding and offboarding activities at the CHC office, expected to attend staff meetings at the office and are expected to attend in-person meetings and events as requested. Free parking is provided when in CHC office.

Physical Requirements

The ideal candidate must be able to complete all physical requirements of the job with or without reasonable accommodation and must be able to sit and stand as needed with a significant amount of time spent stationary at a computer.

Organizational core values: impact, innovation, integrity, team, inclusion.

It is the policy of CHC: Creating Healthier communities to provide equal employment opportunity to all qualified individuals without regard to their race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, or any other characteristic protected by law, in all personnel actions. CHC is a forward-thinking organization and promotes from within.

All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Seniority level

Entry level

Employment type

Full-time

Job function

Other

Industries

Non-profit Organizations