Advanced Administrative Assistant – Operations & Reporting

The Salvation Army; West Palm Beach (FL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision plans

Paid time off

Retirement savings

Supplemental insurance

Voluntary life insurance

Job summary

The Salvation Army in West Palm Beach, FL is seeking a full-time administrative support professional to join our Palm Beach County Area Command. The role operates Monday to Friday, 8:30am to 4:00pm, totaling 35 hours weekly, with an emphasis on accurate documentation, reports, and office coordination.

Responsibilities include supporting the Women’s Auxiliary and property/facilities administration, preparing materials for submittals, maintaining files, and assisting with meeting logistics and

Qualifications

• Two-year degree or equivalent college coursework.
• Four years progressively responsible experience performing administrative work in a general office.
• Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Responsibilities

• Relieves Operations Program Director administration operations details, functions, and duties; assists in the preparation of materials for TSAMM submittals to DHQ/THQ; assists with general administration of the Women’s Auxiliary; performs advanced, complex, and often confidential administrative work with a broad scope of responsibilities for the property/facilities department; prepares advanced and technical reports and spreadsheets from start to finish; prepares statistical reports; assists with Women’s Auxiliary program planning; coordinates information and arrangements for meetings and seminars; responds to inquiries regarding Women’s Auxiliary and Property/Facilities operations and ensures the office runs smoothly while the supervisor is absent; back up to the Receptionist.
• Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, programs, newsletters, statistics, notices, bulletins, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.
• Answers telephone in a courteous and tactful manner; greets and assists employees, Women’s Auxiliary members and people from outside The Salvation Army; provides accurate and complete information regarding the program operations and/or services.
• Performs varied and/or routine administrative duties for the administrative office; prepares or assists in preparing statistical reports related to Women’s Auxiliary programs; assists in establishing general policy and mission for the same; assists with the administrative detail of designing, overseeing, and evaluating Women’s Auxiliary programs.
• Assists in the preparation of materials for TSAMM submittals to DHQ/THQ; composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, proposals, contracts, agreements, resolutions, programs, statistics, budgets, invoices, legacy or other legal documents, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensure the accuracy, completeness, and timeliness of the same. Manages filling, updates, purging and organization of aforementioned documents.
• Prepare and processes Property and Furnishing & Equipment requisitions in accordance with established policies and procedures; maintains organized and complete files with proper back-up materials for each requisition are processed in a timely and accurate manner in accordance with Southern Territory Minutes; prepares check requests for requisitions approvals and ensures proper documents are received from vendors for processing payments from Headquarters.

Education

Associate Degree

Two-year degree or equivalent college coursework

Job description

The Salvation Army in West Palm Beach, FL is seeking a full-time administrative support professional to join our Palm Beach County Area Command. The role operates Monday to Friday, 8:30am to 4:00pm, totaling 35 hours weekly, with an emphasis on accurate documentation, reports, and office coordination.

Responsibilities include supporting the Women’s Auxiliary and property/facilities administration, preparing materials for submittals, maintaining files, and assisting with meeting logistics and