Advanced Administrative Assistant and Liaison Specialist

Delaware Technical Community College; Seaford (DE); On-site; USD 36,000 - 49,000; Full time

Job summary

Delaware Technical Community College Seaford Innovation Center is seeking an Administrative Assistant to provide advanced administrative support to a supervisor and unit staff. This on-site role requires handling confidential information, preparing agendas, minutes, reports, and coordinating meetings and travel.

The incumbent will maintain complex filing systems, assist with budget tracking and expenditures, and serve as a liaison with internal and external stakeholders.

Qualifications

• Associate’s degree in a relevant field and two years of responsible administrative support experience; or other equivalent combination of education and experience.

Responsibilities

• Acts as liaison between supervisor and faculty, other departments, students and public; collects and compiles data for reports.
• Composes, formats, and types memoranda, correspondence, and reports; prepares documents with confidentiality.
• Reviews and routes mail; maintains filing systems; orders supplies.
• Greet visitors; direct inquiries; schedule appointments for supervisor.
• Arrange details for meetings, travel and events; take minutes and manage seating.
• Maintain complex filing and records; manage divisional budget procedures.
• Analyze operations and recommend process improvements; support budget preparation and travel support.
• Supervise and train clerical staff or Work-Study students; perform other duties as required.

Skills

Administrative support

Communication

Organizational skills

Discretion with confidential info

Data reporting

Education

Associate’s degree

Tools

Microsoft Word

Microsoft Excel

Database software

Job description

Delaware Technical Community College Seaford Innovation Center is seeking an Administrative Assistant to provide advanced administrative support to a supervisor and unit staff. This on-site role requires handling confidential information, preparing agendas, minutes, reports, and coordinating meetings and travel.

The incumbent will maintain complex filing systems, assist with budget tracking and expenditures, and serve as a liaison with internal and external stakeholders.