Temporary Administrative Assistant (AH)

Delaware County Community College; Marple Township (PA); On-site; USD 21,000 - 30,000; Full time

Job summary

Delaware County Community College is seeking a dynamic Temporary Administrative Assistant to support the Allied Health and Nursing division and liaise with college sites, vendors, and community groups. The role emphasizes exceptional interpersonal and organizational abilities and proficiency in Microsoft Office.

Flexibility to cover Chester County campuses on an as-needed basis is included. Ideal candidates will provide timely information to students, handle reception duties, manage

Qualifications

• Excellent interpersonal and organizational skills.
• Ability to work under pressure and independently.
• General computer experience with emphasis on Microsoft Office.
• High school diploma; associate degree preferred but not required.
• Flexibility to cover at other Chester County campuses if needed.

Responsibilities

• Provide timely responses to prospective and current students and visitors.
• Dispense materials such as schedules, catalogs, applications, and fliers as appropriate.
• Assist with admissions, registration, and advising tasks for those who do not need a meeting with an advisor.
• Enter student appointments in available databases and retrieve information as needed.
• Handle all incoming calls and greet visitors at the welcome desk.
• Provide support services for efficient operation of the division and college centers.
• Review inventory and print open section registration reports regularly.
• Serve as the contact for questions about College operations, policies, etc.
• Support the Director and other departments; assist with events and community tabling.

Skills

Interpersonal Skills

Organizational Skills

Education

High School Diploma

Associate Degree preferred

Tools

Microsoft Office

Job description

Delaware County Community College (DCCC), located outside of the Philadelphia Metro area, is looking for a dynamic Temporary Administrative Assistant to join our team of higher education professionals who are committed to student success.

This position supports the business and academic functions of the Allied Health and Nursing by the Dean, Assistant Dean, support services, staff, faculty, and students. This position acts as liaison between the division and all other the College sites, offices, departments, as well as vendors and community groups.

This position is temporary, and the ideal candidate will work on as “as needed” basis.

Student Services

1. Provide timely and accurate responses and information to prospective and current students and other visitors. Dispense materials such as schedules, catalogs, applications, and fliers as appropriate.
2. Provide information regarding admissions, registration, and advising and perform registration tasks for those students who do not need to meet with an academic advisor.
3. Access available databases to enter student appointments, and retrieve any other information to assist staff, students, and faculty.

Center Services

1. Handle all incoming calls and greet visitors at the welcome desk. Complete letters, reports, spread sheets, fliers as necessary.
2. Provide the support services necessary for the efficient operation of academic position:

Examples of the duties involved include but are not limited to the following

1. Review inventory of office and classroom supplies and admissions and marketing materials and order as necessary.
2. Scheduling appointments for students via phone and in person.
3. Participate in division retention and enrollment efforts (making phone calls, sending letters etc)
4. Print open section registration reports on a regular basis.
5. Serve as the contact for students or faculty who have questions or problems with some aspect of College or Center operations, instruction, policies, etc.

6. Manage these situations in a professional manner and report all instances to the Assistant Director/Director.

7. Provide other support services to the Director, Learning Commons, Financial Aid, Student Services, and grant programs as needed.

8. Assist with events and potential community tabling opportunities.

9. Other duties as assignedQualified candidate must have excellent interpersonal and organizational skills; ability to work well under pressure and independently and handle multiple tasks; general computer experience with emphasis on Microsoft Office; commitment to the community college mission and the willingness to work as a productive member of the academic division. High school diploma, associate degree preferred but not required. Flexibility to cover at other Chester County campuses, if needed.

Background Clearances

Act 153 Clearances (Act 34 PA Criminal Background History, Act 151 PA Child Abuse History, Act 114 FBI Clearance); Verification of educational credentials

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

DCCC fosters a work environment, and a learning community focused on student success by delivering quality, affordable, and responsive educational opportunities in a technologically rich and supportive environment. We celebrate differences and commit to an “open door” policy for individuals with varying levels of knowledge, skills, experiences, and needs. By embracing diverse collegial perspectives, we seek to make inclusivity, teamwork, and respect the foundation for our students to reach their academic goals and on staff to thrive professionally. Delaware County Community College strongly encourages applications from members of traditionally under-represented groups. DCCC promotes an organizational culture and structure that honors diversity through integration of the principles of access, inclusion and most importantly equality.