On-Site Administrative Specialist

Delaware Technical Community College; Georgetown (DE); On-site; USD 35,000 - 47,000; Full time

Job summary

Delaware Technical Community College - Seaford Innovation Center is seeking an Administrative Assistant to provide advanced administrative support to a supervisor and unit staff. The role requires preparing agendas, managing correspondence, and maintaining confidential records.

Based on-site, typical hours Monday to Friday 8:30 am–4:30 pm, with possible adjustments. The position is full-time, with pay around $41,194, and opportunities to contribute to budgeting, reporting, and office operations.

Qualifications

• Associate’s degree in a relevant field and two years of administrative support experience.
• Excellent interpersonal, communication, and organizational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Act as liaison between supervisor and staff and provide data for reports.
• Prepare and format memoranda, correspondence, and reports with confidentiality.
• Review mail, draft replies, manage filing, order supplies.
• Provide routine information to callers and greet visitors.
• Arrange meetings, travel, and take minutes.
• Manage complex filing systems and budget procedures for the division.
• Analyze workflow to improve office operations and recommend changes.
• Track budget expenditures and handle travel reimbursements.
• Supervise or train clerical staff or Work Study students.
• Perform other related duties.

Skills

Administrative principles

Accounting, fiscal policies

Spreadsheet software

Word processing

Database software

Interpersonal communication

Decision making

Confidential information handling

Multicultural communication

Budget tracking

Education

Associate’s degree in a relevant field

Tools

Word processing software

Spreadsheet software

Database software

Job description

Delaware Technical Community College - Seaford Innovation Center is seeking an Administrative Assistant to provide advanced administrative support to a supervisor and unit staff. The role requires preparing agendas, managing correspondence, and maintaining confidential records.

Based on-site, typical hours Monday to Friday 8:30 am–4:30 pm, with possible adjustments. The position is full-time, with pay around $41,194, and opportunities to contribute to budgeting, reporting, and office operations.