Admissions & Records Substitutes — Continuous Pool

Imperial Valley College; Imperial (CA); On-site; USD 63,000 - 77,000; Full time

Job summary

Imperial Valley College is seeking a Substitute-Admissions and Records Officer to support the Admissions & Records division by processing student records, assisting with registrations, and providing information to the campus community.

The role focuses on complex technical duties, data accuracy, and collaboration with counselors, staff, and students to ensure compliant enrollment and reporting.

Qualifications

• Associate's degree and three (3) years of student services or related field experience.
• Experience handling admissions and records or related processes is preferred.
• Strong communication and teamwork abilities are essential.

Responsibilities

• Assist in planning, organizing, and conducting admissions and registration processes, including online registration procedures.
• Perform complex, detailed, and technical duties requiring extensive knowledge of admissions and records guidelines/regulations.
• Provide technical information to students, the public, and staff regarding admissions and records procedures.
• Coordinate with groups/programs to ensure priority registration and late registration are compliant.
• Engage in outreach and marketing related to admissions and records; attend meetings and trainings.
• Maintain attendance records and reports including rosters and census data.
• Process Academic Renewal Petitions with counselors to meet renewal requirements.
• Assist evaluator with review and maintenance of academic records and transcripts.
• Coordinate Academic Standing processes and status notifications to students each term.
• Assist/train staff and student workers as needed.
• Collaborate with departments to set up academic terms and update enrollment forms.
• Provide specialized admission, registration, attendance, and enrollment information to faculty, staff, students, and administrators.
• Develop and produce enrollment reports for Chancellor's Office and other assigned reports.
• Perform other job-related duties as assigned.

Skills

Student services

Records management

Communication skills

Education

Associate's degree

Job description

Imperial Valley College is seeking a Substitute-Admissions and Records Officer to support the Admissions & Records division by processing student records, assisting with registrations, and providing information to the campus community.

The role focuses on complex technical duties, data accuracy, and collaboration with counselors, staff, and students to ensure compliant enrollment and reporting.