Substitute-Admissions and Records Technician Continuous Applicant Pool

Imperial Valley College; Imperial (CA); On-site; USD 53,000 - 64,000; Part time

Job summary

Imperial Valley College seeks a Substitute-Admissions and Records Technician to support the Admissions & Records division. The role handles student records, residency determinations, transcripts, and enrollment verifications, assisting students and staff with admissions processes and records policies.

This entry-level position emphasizes accuracy, privacy compliance, and customer service, with duties including data entry, reporting, and supporting outreach initiatives in a continuously staffed

Qualifications

• Associate degree required and two years clerical experience in related areas.
• Submit online IVC application, current resume, and ALL unofficial transcripts showing degree awarded or conferred with completion date.

Responsibilities

• Plan, organize, coordinate, and participate in processing admissions and records programs and services.
• Record grades, credits, and other data using automated systems; process forms for grade changes and other exceptions.
• Provide technical assistance to students and staff regarding admissions and records processes.
• Verify residency, maintain confidential student records, and ensure compliance with privacy regulations.

Education

Associate degree

Job description

Substitute-Admissions and Records Technician Continuous Applicant Pool

Salary: $58,406.40 Annually

Job Type: Classified Substitute

Job Number: SUB-AART

Closing: Continuous

Location: 380 East Aten Road, Imperial, CA

Division: Admissions & Records

Representative Duties

Under the direction of an assigned supervisor, plan, organize, coordinate, and participate in the specialized and technical processing of admissions and records programs and services.

Incumbents in this classification perform specialized admissions and records duties to support the district's admissions and records department, prepare, organize, and maintain student records. This classification assists students with admission, registration, student records, and other student services areas and is considered the entry level admissions and records classification.

• 1. Perform complex, detailed, and responsible technical duties requiring specialized and extensive knowledge of admissions and records guidelines and regulations.
• 2. Record grades, credits, incompletes, withdrawals, repeated courses, and other data using automated equipment and software; process forms and petitions for grade changes, academic renewal, and other exceptions; identify and correct discrepancies and errors in student records.
• 3. Provide technical assistance and information to students, the public, and staff with questions regarding admissions and records processes and procedures.
• 4. Verify and maintain all student residency records; conduct confidential interviews with applicants to determine residency.
• 5. Maintain confidential student records and files and assure compliance with privacy and record retention regulations; provide copies of student records as required by law; provide copies of student records as required by law.
• 6. Prepare and transmit correspondence for students, verifying student status and other information; respond to requests from other educational institutions and agencies involving student status and records; produce official and unofficial transcripts and enrollment verifications.
• 7. Advise students on admission, residency classification, and student records policies, procedures, and requirements; accept and instruct students in proper completion of forms, applications, and required documents ensuring accuracy and completeness.
• 8. Provide outreach services related to admissions and records.
• 9. Receive and account for transcript and enrollment verification fees.
• 10. Receive and route incoming calls to appropriate personnel and departments. Communicate with other district personnel to obtain and provide information, resolve data discrepancies, and refer students as necessary.
• 11. Compile and prepare statistical reports.
• 12. Perform job-related duties as assigned.

Minimum Qualifications

Associate degree and two (2) years of increasingly responsible clerical experience in related are or the equivalent.

IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

Supplemental Information

Salary placement is at Step 1

EEO Information

Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

COMMITMENT TO EQUITY AND DIVERSITY

Imperial Community College is committed to creating an academic and work environment that fosters diversity, equity, and inclusion and equal opportunity for all, and ensures that students, faculty, management, and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion makes our district a unique and special place for individuals of all backgrounds. It is important that our employees' values align with our District's mission and goals for Equal Opportunity, Diversity, Equity, Inclusion, and Access.