Admissions Events Coordinator (Hybrid)

University of Michigan; Ann Arbor (MI); Hybrid; USD 54,000 - 66,000; Full time

Job summary

University of Michigan’s Ross School of Business is seeking an Events Planner to manage undergraduate admissions events ranging from 30 to 500 guests. This hybrid role is based in Ann Arbor, MI, with three on-site days per week and occasional travel.

You will oversee logistics, vendor coordination, and admissions materials while delivering excellent customer service to faculty, staff, students, and visitors.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• At least one year of experience planning, coordinating, and executing both virtual and in-person events.
• Demonstrated customer service skills, including attention to quality and the ability to work in a team environment.
• Experience coordinating multiple events or projects simultaneously, including managing competing timelines, tracking deliverables, and meeting deadlines.
• Experience addressing event-related challenges, including coordinating last-minute changes to schedules, vendors, or event logistics.
• Experience coordinating with multiple vendors, including managing vendor relationships and negotiating services or agreements.
• Proficiency in Google Workspace and Microsoft Office applications, including the ability to search databases, extract information, and generate reports.

Responsibilities

• Plan and coordinate operational and logistical aspects of undergraduate admissions events, including project plans, timelines, event schedules, participant itineraries, and staffing.
• Coordinate on site event execution, including check-in, staff assignments, and resolution of logistical issues to support a positive participant experience.
• Secure event venues, manage space reservations, and coordinate vendor services and contracts in partnership with university procurement offices.
• Be the primary staff contact for Ross Operations, Ross Catering, and all external event companies/vendors.
• Coordinate event supplies, promotional items, and participant materials, maintain vendor relationships, and identify options that meet program needs.
• Arrange travel logistics and the preparation and shipment of event materials for admissions staff attending off-campus events.
• Manage event invitations, registrations, guest lists, reminders, follow- up communications, and evaluations using designated systems.
• Maintain participant records and compile attendance and evaluation data to support recruitment team analysis.
• Track event expenditures and maintain the admissions events and travel calendar, including important dates, marketing deadlines, and planning for recurring events.

Skills

Customer service

Teamwork

Vendor coordination

Multitasking

Google Workspace

Microsoft Office

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Job description

University of Michigan’s Ross School of Business is seeking an Events Planner to manage undergraduate admissions events ranging from 30 to 500 guests. This hybrid role is based in Ann Arbor, MI, with three on-site days per week and occasional travel.

You will oversee logistics, vendor coordination, and admissions materials while delivering excellent customer service to faculty, staff, students, and visitors.