Senior ACT Coordinator

University of Michigan; Ann Arbor (MI); Hybrid; USD 51,000 - 60,000; Full time

Benefits offered by this job

Generous time off (Vacation, Holidays,

Retirement plan with matching

Comprehensive health insurance

Life insurance

Long-term disability coverage

Flexible spending accounts

Flexible Work Program

Ross Onsite Fitness Center

Job summary

University of Michigan’s Stephen M. Ross School of Business is seeking a Senior Administrative Coordinator to support multiple units with administrative and event functions in a hybrid role based in Ann Arbor, MI. The position can involve early mornings, nights, or weekend work as needed.

Reporting directly to the ACT Supervisor, this role provides broad administrative and event support across the program and center offices, typically supporting two to four units depending on size and need.

Qualifications

• High school diploma or equivalent and a minimum of 4 years of administrative support experience (academic setting preferred)
• High proficiency with Microsoft and Google suites
• Experience overseeing and prioritizing work of others

Responsibilities

• Complete routine and complex financial transactions in compliance with University and Ross policies, including purchasing, payments, reimbursements, deposits, travel-related expenses, and other financial processing tasks
• Serve as the Single Administrative Point of Contact (SAPOC) for supported units to ensure accuracy and compliance
• Coordinate logistics for school-wide and unit events, including room reservations, food orders, guest registration, visitor travel and schedules, vendor communication, and preparation of event materials such as flyers, gifts, and printed collateral
• Hire, train, schedule, and supervise student temporary staff, ensuring front desk coverage, workflow continuity, and adherence to professional communication and administrative standards
• Support staff onboarding and offboarding processes by coordinating workspace setup, system access, logistics, and cross-departmental communication while tracking progress through formal school procedures

Skills

Microsoft Suite

Google Suite

Staff supervision

Education

High School Diploma or equivalent

Job description

A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, one page or less, please let us know how this role aligns with your career aspirations and skills. Submit both a cover letter and resume as one file, due to system limitations.

Job Summary

The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to build a better world through business. Through our powerful ideas, purpose-driven leaders, and positive impact, we empower business leaders to improve the world. Learn more about Ross HERE .

This role is hybrid with on-site expectations in Ann Arbor, MI 3 days per week. You may work during early mornings, nights, or weekends. For a full job description, see link here . For questions about this role, email [e-mail].

Please note: To be considered for this position, candidates must be legally authorized to work in the United States. Ross School of Business does not offer visa sponsorship for this position.

Responsibilities*

• Complete routine and complex financial transactions in compliance with University and Ross policies, including purchasing, payments, reimbursements, deposits, travel-related expenses, and other financial processing tasks.
• Serve as the Single Administrative Point of Contact (SAPOC) for supported units to ensure accuracy and compliance
• Coordinate logistics for school-wide and unit events, including room reservations, food orders, guest registration, visitor travel and schedules, vendor communication, and preparation of event materials such as flyers, gifts, and printed collateral.
• Hire, train, schedule, and supervise student temporary staff, ensuring front desk coverage, workflow continuity, and adherence to professional communication and administrative standards
• Support staff onboarding and offboarding processes by coordinating workspace setup, system access, logistics, and cross-departmental communication while tracking progress through formal school procedures

What You'll Do

Reporting directly to the ACT Supervisor, the Senior Administrative Coordinator provides a broad range of administrative and event support services to staff in the program and centers offices within Ross. Each Administrative Core Team (ACT) staff member generally supports two to four units, depending on size and need.

Required Qualifications*

• High school diploma or equivalent and a minimum of 4 years of administrative support experience (academic setting preferred), or an equivalent combination of education and experience
• High proficiency with Microsoft and Google suites
• Experience overseeing and prioritizing work of others

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off (Vacation, Holidays, Season Days)
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Flexible Work Program
• Ross Onsite Fitness Center

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Additional Information

Salary Information:

The posting range for this position is $50,900 - $59,700. Salary offers are determined based on several factors, including a candidate's experience, skills, and qualifications, along with internal equity considerations. It is not common for new hires to be offered the top of the range.

Application Deadline

Job openings are posted for a minimum of seven calendar days.The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.