Events Planner

The-University-of-Michiga; Ann Arbor (MI); Hybrid; USD 54,000 - 66,000; Full time

Job summary

University of Michigan’s Ross School of Business is seeking an Events Planner to manage undergraduate admissions events ranging from 30 to 500 guests. This hybrid role is based in Ann Arbor, MI, with three on-site days per week and occasional travel.

You will oversee logistics, vendor coordination, and admissions materials while delivering excellent customer service to faculty, staff, students, and visitors.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• At least one year of experience planning, coordinating, and executing both virtual and in-person events.
• Demonstrated customer service skills, including attention to quality and the ability to work in a team environment.
• Experience coordinating multiple events or projects simultaneously, including managing competing timelines, tracking deliverables, and meeting deadlines.
• Experience addressing event-related challenges, including coordinating last-minute changes to schedules, vendors, or event logistics.
• Experience coordinating with multiple vendors, including managing vendor relationships and negotiating services or agreements.
• Proficiency in Google Workspace and Microsoft Office applications, including the ability to search databases, extract information, and generate reports.

Responsibilities

• Plan and coordinate operational and logistical aspects of undergraduate admissions events, including project plans, timelines, event schedules, participant itineraries, and staffing.
• Coordinate on site event execution, including check-in, staff assignments, and resolution of logistical issues to support a positive participant experience.
• Secure event venues, manage space reservations, and coordinate vendor services and contracts in partnership with university procurement offices.
• Be the primary staff contact for Ross Operations, Ross Catering, and all external event companies/vendors.
• Coordinate event supplies, promotional items, and participant materials, maintain vendor relationships, and identify options that meet program needs.
• Arrange travel logistics and the preparation and shipment of event materials for admissions staff attending off-campus events.
• Manage event invitations, registrations, guest lists, reminders, follow- up communications, and evaluations using designated systems.
• Maintain participant records and compile attendance and evaluation data to support recruitment team analysis.
• Track event expenditures and maintain the admissions events and travel calendar, including important dates, marketing deadlines, and planning for recurring events.

Skills

Customer service

Teamwork

Vendor coordination

Multitasking

Google Workspace

Microsoft Office

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Job description

We are performing updates and maintenance to our applicant experience. As a result, the site will be unavailable Saturday, October 31st at 9pm EST through Sunday, November 1st at 8:00am EST. During this outage period, applications for job postings can not be submitted.

Who We Are

The Stephen M. Ross School of Business at the University of Michigan is a globally recognized leader in business education, committed to building a better world through business. Through powerful ideas, purpose-driven leaders, and meaningful impact, Ross empowers individuals and organizations to make a positive difference. Our community is guided by core values that emphasize innovation, continuous learning, and excellence. Together, we strive to develop leaders who drive change and create lasting impact across industries and communities. Learn more about Ross here .

Job Summary

The Ross School of Business Office of Undergraduate Programs is one of the nation's leading undergraduate business programs, providing students with an exposure to business disciplines within a broad liberal arts education. The Office of Undergraduate Programs also provides community outreach programs to high school students, community college students, and current University of Michigan students.

You will be responsible for all event planning logistics for the undergraduate admissions recruitment team. Events include both on- and off-campus, can range in size from 30 to 500 guests, and can include one hour admission information sessions to full weekend event support for recruitment fly-in programs. You will provide exceptional customer service to faculty, staff, students, and visitors of Ross. The Events Planner will report to the Director of Undergraduate Admissions.

This hybrid position is based in Ann Arbor, MI, with an expectation of three days per week on-site. The role may require occasional domestic travel, on-call responsibilities, and work outside standard business hours, including early mornings, evenings, or weekends)). This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of hire and maintain that authorization throughout employment.

Responsibilities*

Events Management 60%

• Plan and coordinate operational and logistical aspects of undergraduate admissions events, including project plans, timelines, event schedules, participant itineraries, and staffing.
• Coordinate on site event execution, including check-in, staff assignments, and resolution of logistical issues to support a positive participant experience.
• Secure event venues, manage space reservations, and coordinate vendor services and contracts in partnership with university procurement offices.
• Be the primary staff contact for Ross Operations, Ross Catering, and all external event companies/vendors.
• Coordinate event supplies, promotional items, and participant materials, maintain vendor relationships, and identify options that meet program needs.
• Arrange travel logistics and the preparation and shipment of event materials for admissions staff attending off-campus events.
• Manage event invitations, registrations, guest lists, reminders, follow- up communications, and evaluations using designated systems.
• Maintain participant records and compile attendance and evaluation data to support recruitment team analysis.
• Track event expenditures and maintain the admissions events and travel calendar, including important dates, marketing deadlines, and planning for recurring events.

Admissions Materials 30%

• Coordinate the printing, assembly, and distribution of admission letters, packets, and informational materials for prospective students, schools, community organizations, campus partners, and other audiences.
• Manage admissions materials inventory, including ordering, shipping, receiving, and replenishment.

Administrative Support 10%

• Maintain an organized and welcoming reception area, including supplies, informational materials, and mail distribution.
• Coordinate logistics for student ambassador hiring activities, staff meetings, professional development, and training.
• Manage departmental storage spaces and related processes, including off-site storage.

Required Qualifications*

• Bachelor's degree or an equivalent combination of education and experience.
• At least one year of experience planning, coordinating, and executing both virtual and in-person events.
• Demonstrated customer service skills, including attention to quality and the ability to work in a team environment.
• Experience coordinating multiple events or projects simultaneously, including managing competing timelines, tracking deliverables, and meeting deadlines.
• Experience addressing event-related challenges, including coordinating last-minute changes to schedules, vendors, or event logistics.
• Experience coordinating with multiple vendors, including managing vendor relationships and negotiating services or agreements.
• Proficiency in Google Workspace and Microsoft Office applications, including the ability to search databases, extract information, and generate reports.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous paid time off (Vacation, Holidays, Season Days, Maternity and Parental Leave)
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Access to the onsite Fitness Center at Ross

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Additional Information

Salary Information:

The salary offer range for this position is $53,500 - $66,100. Salary offers are determined based on several factors, including a candidate's experience, skills, and qualifications, along with internal equity considerations. It is not common for new hires to be offered the top of the range.

Application Deadline

Job openings are posted for a minimum of seven calendar days.The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.