Admissions & Bed Management Coordinator

Socket.dev; Springlee (KY); On-site; USD 12,000 - 18,000; Part time

Job summary

Baptist Health in Springlee, KY seeks a part-time Patient Admissions & Registration Coordinator to manage pre-certifications, insurance verification, and front-desk coordination for scheduled admissions.

Responsibilities include confirming authorizations, assigning beds, updating patient status, and coordinating with multiple departments to ensure smooth admission and billing processes.

Qualifications

• High school diploma or equivalent; experience in patient registration procedures, medical terminology, medical office functions, Excel, Microsoft applications and computer keyboard experience.
• Prefer prior work experience with insurance verification.
• Ability to communicate effectively with patients, families, hospital personnel, physicians, and other customers.
• Courteous and helpful attitude toward patients, public and fellow employees; maintain positive relationships across departments.
• Remain composed under pressure due to bed shortages.
• Experience using various office machines.
• Type 45 wpm.
• Exhibit good telephone skills.

Responsibilities

• Identifies all insurances requiring authorization and obtain the authorization prior to patient admission.
• Utilizes fax, telephone and online sources to gather the information needed.
• Records information for staff use in collection action in Excel spreadsheets and Alternative.
• Coordinates with the surgery schedule for the admission of surgery patients as observation or In-patient.
• Ensures that pre-certs and insurance verification is complete for all patients pre-admitted for surgery.
• Assigns beds and places patients on appropriate units following established guidelines based on patient need.
• Utilizes Patient Tracking and Pre-admit Tracking software systems to communicate beds needed and bed assignments to Environmental Services, Transportation department and patient care units.
• Prioritizes beds for assignment in coordination with department management, house manager and based on patient medical needs.
• Documents room assignments on patient room assignment log. Maintains accurate transfer documentation and coordinates patient transfers following established procedures both for patient care needs and private room requests.
• Coordinates courtesy discharges for distribution to nursing units.
• Performs other duties as assigned by the Patient Management Services Director and the Patient Management Services Manager.
• Updates Alternative with patient status (OBS vs. IP) changes/corrections received from Case Management (CCP) staff on a daily basis for accurate billing of accounts.
• Notifies cashier/financial counseling of ‘self pay’ patients for financial arrangements to be made prior to admission.

Skills

Communication

Interpersonal skills

Phone skills

Typing 45 wpm

Education

High school diploma or equivalent

Tools

Excel

Microsoft Office

Job description

Baptist Health in Springlee, KY seeks a part-time Patient Admissions & Registration Coordinator to manage pre-certifications, insurance verification, and front-desk coordination for scheduled admissions.

Responsibilities include confirming authorizations, assigning beds, updating patient status, and coordinating with multiple departments to ensure smooth admission and billing processes.