Patient Accommodations Coordinator Part Time Nights

Baptist Health; Springlee (KY); On-site; USD 15,000 - 21,000; Part time

Job summary

Baptist Health in Kentucky is seeking a part-time Patient Admissions Clerk for one night shift per week (12 weekly hours, 6:15 PM–6:45 AM) including holidays and weekends. This role ensures reservations, pre-cert information, and bed assignments for medical/surgical and monitored units.

You will verify insurance coverage, collect copays, coordinate with Case Management and nursing units, and document admissions status.

Qualifications

• A. High school diploma or equivalent preferred; experience in patient registration procedures, medical terminology, Excel, and computer use.
• B. Prefer prior work experience with insurance verification.
• C. Ability to communicate effectively with patients, families, hospital personnel, physicians, and other customers.
• D. Must maintain a courteous and helpful attitude and work well with departments.
• E. Must stay calm under pressure due to bed shortages.
• F. Must be experienced with office machines and typing 45 wpm.
• G. Must have strong telephone skills.

Responsibilities

• Identifies all insurances requiring authorization and obtain authorization prior to admission.
• Coordinates reservations with surgery schedule and pre-admission processes.
• Assigns beds and rooms following established guidelines; communicates beds needed with Environmental Services, Transportation and care units.
• Notifies cashier/financial counseling of self-pay arrangements and coordinates pre-admission financials.
• Updates patient status and room assignments in tracking systems daily for accurate billing and bed management.

Skills

Communication

Typing 45 wpm

Multitasking

Education

High school diploma or equivalent

Tools

Excel

Job description

Summary 1 day a week to work, 12 hour shift, 615p-645a, holidays, and weekends. No req number Job Description: Part Time 12 weekly hours, night shift - 1 day per week, 12 hour shift 6:15P-6:45A Holidays and weekends.

Job Summary: Insures that all reservations along with pre-cert information are obtained for all scheduled admissions. Coordinates reservations on all patients entering the hospital, assigns all patient rooms for medical/surgical and monitored step-down units and coordinates bed assignments with Behavioral Health, Rehab, Mother/Baby, Palliative Care, Pediatrics and Critical Care. Obtains pre-certifications for scheduled admissions prior to admission of patient. Verifies insurance coverage and copay/deductible amounts to support up front cash collection initiatives.

Principal Duties and Responsibilities: The following is a summary of the major functions of this individual's job. He or she may perform other duties, both major and minor, which are not mentioned below, and specific functions may change from time to time.

1. Identifies all insurances requiring authorization and obtain the authorization prior to patient admission.
2. Utilizes fax, telephone and online sources to the information needed.
3. Records information for staff use in collection action in Excel spreadsheets and Alternative.
4. Coordinates with the surgery schedule for the admission of surgery patients as observation or In-patient. Ensures that pre-certs and insurance verification is complete for all patients pre-admitted for surgery.
5. Assigns beds and places patients on appropriate units following established guidelines based on patient need. Utilizes Patient Tracking and Pre-admit Tracking software systems to communicate beds needed and bed assignments to Environmental Services, Transportation department and patient care units.
6. Prioritizes beds for assignment in coordination with department management, house manager and based on patient medical needs.
7. Documents room assignments on patient room assignment log. Maintains accurate transfer documentation and coordinates patient transfers following established procedures both for patient care needs and private room requests.
8. Coordinates courtesy discharges for distribution to nursing units.
9. Performs other duties as assigned by the Patient Management Services Director and the Patient Management Services Manager.
10. Updates Alternative with patient status (OBS vs. IP) changes/corrections received from Case Management (CCP) staff on a daily basis for accurate billing of accounts.
11. Notifies cashier/financial counseling of ‘self pay’ patients for financial arrangements to be made prior to admission.

Minimum Education, Training and Experience Required:

• A. High school diploma or equivalent preferred; experience in patient registration procedures, medical terminology, medical office functions, Excel, Microsoft applications and computer keyboard experience.
• B. Prefer prior work experience with insurance verification.
• C. Position necessitates the ability to communicate effectively with patients, families, hospital personnel, physicians, and other customers.
• D. Must always display a courteous and helpful attitude toward patients, public and fellow employees and have a positive working relationship with all departments, floors, and doctors' offices.
• E. Must maintain composure when under pressure due to a shortage of beds.
• F. Must be experienced in the use of various office machines.
• G. Must type 45 wpm.
• H. Must exhibit good telephone skills.

Baptist Health is an Equal Employment Opportunity employer.

Founded in 1924 in Louisville, Kentucky, Baptist Health is a full-spectrum health system dedicated to improving the health of the communities it serves.

The Baptist Health family consists of 10 hospitals, employed and independent physicians, and more than 470 points of care, including outpatient facilities, physician practices and services, urgent care clinics, outpatient diagnostic and surgery centers, home care, fitness centers, and occupational medicine and physical therapy clinics.

Baptist Health’s eight owned hospitals include more than 2,300 licensed beds in Corbin, Elizabethtown, La Grange, Lexington, Louisville, Paducah, Richmond and New Albany, Indiana.

Baptist Health also operates two joint venture hospitals: the 410-bed Baptist Health Deaconess Madisonville in Madisonville, Kentucky with Deaconess Health System based in Evansville, Indiana, and the Baptist Health Rehabilitation Hospital, a 40-bed inpatient rehabilitation facility with Encompass Health, based in Birmingham, Alabama.

Baptist Health employs more than 24,000 people in Kentucky and surrounding states.

Baptist Health is the first health system in the U.S. to have all of its hospitals recognized by the American Nursing Credentialing Center with either a Magnet® or Pathway to Excellence® designation for nursing excellence.

Baptist Health’s employed provider network, Baptist Health Medical Group, has more than 1,820 employed providers offering care in 78 specialties, including approximately 862 physicians and 958 advanced practice clinicians.

Baptist Health’s physician network also includes more than 2,000 independent physicians.

EEO Statement: Baptist Health is an Equal Employment Opportunity employer, and seeks to employ individuals without regard to race, color, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, religious or political beliefs, protected veteran status, employment status or any other protected class identified in any federal, state, or local law. Baptist Health specifically encourages minority, female, disabled, veteran and other candidates from diverse backgrounds to apply and strengthen our team.

Please note that Baptist Health is a drug-free workplace and employment with Baptist Health is subject to post-offer, pre-employment drug testing.

NOTICE OF NONDISCRIMATION AND ACCESSIBILITY TO SERVICES

Persons with hearing and speech impairments can contact Baptist Health facilities by using the Kentucky Relay Service, a toll-free telecommunication device for the deaf (TDD). For voice to TDD, call 800.648.6057. For TDD to voice, call 800.648.6056.

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