Admissions and Records Clerk

Tennessee Board of Regents; Nashville (TN); On-site; USD 31,000 - 37,000; Full time

Job summary

Nashville State Community College is seeking an Admissions & Records Clerk to create and maintain admissions records for new applicants and returning students at the campus. The role involves processing applications and transcripts, data entry into college systems, and serving as the primary contact for admissions questions.

Occasional evening/weekend hours may be required, and the position reports to the Records Office.

Qualifications

• High school diploma or equivalent.
• One year of experience in higher education, office or business setting.
• Data entry experience preferred.

Responsibilities

• Assist with admissions and records duties at assigned campus or location.
• Process applications, transcripts and admissions documents with accurate data entry.
• Serve as the primary contact for inquiries about admissions files and their status.
• Maintain physical and electronic student files and support the Records Office.

Skills

Telephone etiquette

Communication skills

Computer skills

Customer service

Education

High school diploma or equivalent

Job description

Title: Admissions & Records Clerk

POSITION SUMMARY

Creates and maintains admissions records for new applicants and returning students at Nashville State Community College.

ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES

Perform job duties from the assigned campus or work location. Shares primary responsibility for accepting applications, processing applications, maintaining student records, making referrals and answering questions related to admissions and records requirements, including standards for programs with special admissions requirements. Processes applications, transcripts and other admissions documents, ensuring data entry into all systems is accurate. Serves as students’ point of contact for inquiries regarding their admissions files and the status of their applications and files. Maintains all physical and electronic student files prior to their transfer and release to the Records Office.

Disseminates information concerning College admissions and records policies and procedures to the campus community as needed. Serves as a registrar for the Selective Service System by submitting Selective Service Registration cards for students. Assists and supports the Welcome Center as needed and assigned.

REQUIRED QUALIFICATIONS

• High school diploma or educational equivalent
• One (1) year of experience working in a higher education, office or business setting

PREFERRED QUALIFICATIONS

• Prior experience performing data entry

KNOWLEDGE, SKILLS AND ABILITIES

Professional telephone etiquette skills. Effective written and oral communication skills. Basic to intermediate computer skills. Ability to establish and maintain effective working relationships with a wide range of population of students, faculty and staff. Ability to work some evenings and weekends, as needed, to support admissions and records events.

Open Until Filled: Yes

Rate of Pay: $31,239.00 to $37,479.00 annually, depending on experience

Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Advertised: 08 Apr 2026 Central Daylight Time