Assistant Director of Admissions and Records

Motlow State Community College; Smyrna (TN); On-site; USD 49,000 - 52,000; Full time

Benefits offered by this job

Retirement package

401K with match

Thirteen paid holidays

Health and dental insurance

Tuition discounts

State employee discounts

Job summary

Motlow State Community College in Smyrna, TN seeks an Assistant Director of Admissions and Records to support admissions, enrollment, and academic records functions at multiple locations. The role involves managing student data, coordinating reports, and ensuring compliant processing of transcripts and graduation records.

The position requires a Bachelor's degree and three years of relevant experience, with a Master’s degree preferred.

Qualifications

• Bachelor's degree from a regionally accredited institution is required.
• Three years of experience in an Admissions/Records Office or related higher education student service position is required.
• Master's degree in Higher Education, Education, or related field is preferred, with two years of related experience.

Responsibilities

• Oversee credit student enrollment and registration processes.
• Ensure compliance with federal, state, and internal regulations for admissions and records.
• Assist with managing the departmental budget for Admissions and Records.

Skills

Effective communication

Interpersonal skills

FERPA knowledge

Detail oriented

Problem solving

Education

Bachelor's degree

Master's degree (preferred)

Job description

MOTLOW STATE COMMUNITY COLLEGE

is accepting applications for the following position:

Assistant Director of Admissions and Records

Campus: Smyrna

Position number: B99744

Salary: $48,717 to $51,717

Motlow State is located in the beautiful rolling hills of middle Tennessee and has four campuses that serve students from eleven counties. We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.

General Function:

Responsible for assisting with the development and administration of comprehensive admissions, enrollment, and academic record keeping programs and for overseeing the activities of the Admissions and Records office in support of Motlow State mission and Strategic Plan. Responsible for the recommendation and implementation of appropriate management policies and decisions to staff in the delivery of direct client services related to college admissions, grades, academic records, registration, enrollments, graduation, and Tennessee Board of Regents (TBR) compliance.

Minimum Qualifications:

Bachelor's degree earned from a regionally accredited institution and three (3) years of experience in an Admissions/Records Office or related higher education student service position(s).

Preferred Qualifications:

Master's degree earned from a regionally accredited institution in Higher Education, Education or related field and two (2) years' experience in an Admissions/Records Office or related higher education student service position(s).

Major Duties and Responsibilities:

• Assist in the oversight, delivery, and management of all aspects of credit student enrollment and registration program.
• Assists in the interpretation and oversight of federal, state, and internal regulations to ensure compliance with federal, state, and internal rules related to admissions, enrollment, state funding reporting and immigration status determination for international students.
• Assists with management of the departmental budget for Admissions and Records.
• Assist Director of Admissions and Records with administering the preparation of all internal and external student enrollment reports for TBR to meet all internal and external reporting and audit requirements. Assures the integrity of the college's applicant, student, and graduation databases;
• Analyzes the effectiveness and success of departmental policies, programs and outcomes. Makes recommendations for needed changes to support the college mission and goals
• Aids with the coordination, management, and/or performance of tasks that are necessary to achieve successful enrollment, registrations, and graduation throughout the year at all locations by maintaining validation screens and building beginning of term rules.
• Assist Director of Admissions and Records with overseeing the duties of evaluating transcripts, graduation evaluations, data entry, application processing, transcript transmittal, data reporting, enrollment certifications, drop/add processing, withdrawal processing, purchasing of supplies, office budget, grade changes, athletic eligibility and other Admission and Records duties.
• Participates on campus committees regarding undergraduate recruitment and coordinates effectively with academic and administrative units across campus (including deans, department heads, the Dean of Students Office, Success and Innovation, Advising and Student Engagement, the Disability Services, and others) to achieve enrollment goals.
• Informs international students about the admission process; complete I-20's for all international students; maintain all records; PDSO for SEVIS.
• Represents Motlow College at meetings of admission and records officers.
• Travel to all Motlow campuses, various locations, and events both within and adjacent to the Motlow State service area.
• Other duties as assigned

Knowledge, Skills and Abilities:

• Maintains current knowledge of Motlow catalog, Admissions policy, and programs of study to ensure accurate and effective assistance to current and prospective students.
• Knowledge of applicable college policies and local, State, and Federal laws, codes, and regulations concerning college pathways, confidentiality statutes and policies as they apply to FERPA, admissions, financial aid programs, and other areas that affect student enrollment and persistence.
• Communicate effectively, both in writing and verbally, with prospective students, current students, fellow employees, college administrators, and other stakeholders.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies.
• Ability to relate effectively with people of varied academic, cultural, and socioeconomic backgrounds using tact, diplomacy, and courtesy as demonstrated through excellent verbal and written communication skills.

Human Resources Office, Dept. 200

Motlow State Community College

Telephone [phone], TDD (931 393-1621)

E-mail: [e-mail]

Website: www.mscc.edu

Motlow College is an EEO/Title VI/Title VII/Title IX/Sections 504/ADA Employer

Motlow State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.