Adminstration Associate | Administration and Operations | Gainesville

UF Health; Gainesville (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

UF Health is seeking an organized administrative professional to provide secretarial, administrative and project support to the UFHP Director Clinical Operations. You will represent UFHP professionally in email, phone, and in person, assisting executives and their assistants as needed.

The role requires handling confidential information, coordinating calendars across multiple clinical areas, and maintaining a courteous, helpful demeanor toward staff, patients and visitors.

Qualifications

• High school graduate or equivalent.
• Minimum two years progressively responsible administrative support experience.
• An Associate degree may substitute for one year of experience.
• Experience with Word, Excel, and PowerPoint; scheduling leaders' calendars.
• Ability to work independently and manage timetables across clinical areas.
• Proven problem-solving skills and discretion with sensitive issues.

Skills

Administrative support

Scheduling

Independent work

Problem solving

Communication

Education

High school diploma or equivalent

Associate degree substitution

Tools

Word

Excel

PowerPoint

Job description

Overview

To provide secretarial, administrative, project management and technical support to the UFHP Director Clinical Operations. Appropriately represents UFHP and the director on email, phone and in-person by maintaining a professional demeanor, demonstrating courteous and helpful attitude towards staff, visitors and patients. Interfaces and assists UF Health executives, directors, managers and their assistants as needed.

Overview

To provide secretarial, administrative, project management and technical support to the UFHP Director Clinical Operations. Appropriately represents UFHP and the director on email, phone and in-person by maintaining a professional demeanor, demonstrating courteous and helpful attitude towards staff, visitors and patients. Interfaces and assists UF Health executives, directors, managers and their assistants as needed.

Qualifications

Minimum Education and Experience Requirements

• High school graduate or equivalent.
• Minimum two years progressively responsible administrative support/secretarial experience.
• An Associate degree may substitute for one year of experience.
• Experience must include independent use of personal computer applications (Word, Excel, & Powerpoint), experience in management/scheduling of leaders' calendar.
• Requires a person with initiative and the ability to work independently and manage timetables requiring contributions from different clinical areas, providers and customers.
• Proven ability to problem-solve and deal with sensitive issues.