Senior Administrative & Department Operations Manager

UF Health; Jacksonville (FL); Hybrid; USD 60,000 - 80,000; Full time

Job summary

UFJPI seeks an experienced administrative supervisor to coordinate day-to-day office operations within the department. The role involves guiding support staff, managing budgets, and ensuring policy compliance while liaising with faculty and physicians.

The candidate should have at least 3 years of managerial or administrative experience; an Associates in Office Administration or Management is preferred, with substitutions allowed by experience.

Qualifications

• 3 years managerial or administrative experience
• Associates Office administration or Management preferred
• Experience in relevant position may be substituted for education on a year-to-year equivalency basis.

Responsibilities

• Provide administrative support to the department with regard to operational and financial management.
• Supervise clerical, customer service and clinical support staff and organize work assignments.
• Assist with annual budget preparation and budget data entry.
• Process physician recruitment related activities and maintain records and credentials.
• Approve staff leave and manage travel reimbursements and expenses.

Skills

Administrative leadership

Staff supervision

Budget management

Communication

Problem solving

Education

Associates Office administration or Management

Job description

Overview

Under the direction of the assigned leadership, supervises and coordinates the day-to-day administrative support activities for the Department. Using independent judgment and initiative, acts as liaison between faculty, physicians, departments, etc. Ensures the support staff effectively delivers the required level of service and adheres to all policies, procedures and regulatory requirements. Assists top leadership of the organization in staff capacity by handling a wide variety of situations involving administrative functions of the office. Develops office procedures and policies. Responsible for purchasing and maintaining office supplies and equipment as well as budget expense control.
Responsibilities

Provide administrative support to the department with regard
to operational and financial management.
Performs all other duties as assigned by management within
job scope.
Provides supervision to the clerical, customer service and
clinical support staff including organizing work assignments,
counseling, problem-solving, ensuring excellent customer
service, scheduling, and productivity monitoring, evaluating
performance, implementing performance improvement
projects, and maintaining payroll functions.
Prepare and process Physician recruitment related activities
for searches, staff appointments, credentials, promotion and
tenure compliance with administration office.
Maintains appropriate records, required documentation, and
employee files, including physician credentials and licensure
documentation.
Approve leave requests for staff; ensures travel
reimbursement/expenses for faculty are submitted in a timely
fashion by support staff.
Assists chairman and Department Administrator in annual
budget preparation.
Assists with budget data entry, maintenance of expense
reports, and completes check requests, etc.
Authorized to sign financial documents, i.e., check requests,
for Chairman up to a maximum amount as decided by
Chairman.
Tracks completions and delinquencies in mandatory training
and reports delinquencies to appropriate staff.

Qualifications

Experience Requirements:

3 years Managerial or Administrative experience required

Education:

Associates Office administration or Management preferred

Additional Details: Experience in relevant position may be substituted for education on a year-to-year equivalency basis.

Additional Duties:

Additional duties as assigned may vary.

UFJPI is an Equal Opportunity Employer and Drugfree Workplace