Administrator & Logistics Coordinator

Randstad USA; Orlando (FL); On-site; USD 38,000 - 56,000; Full time

Job summary

Randstad USA in Orlando, FL is seeking a hands-on Administrative Assistant to support the Defense Division. The role provides daily administrative and operational support for the Orlando facility, coordinating with teams across multiple locations and handling front desk duties, purchasing, shipping, and asset tracking.

You will work under the Orlando Business Manager to ensure tasks are completed accurately and on time, maintain documentation for facility operations, safety, and security, and

Qualifications

• Associate degree or equivalent work experience in administration, operations, or facilities support.
• 3+ years of experience in an administrative or operations support role; strong organizational and documentation skills.
• Professional communication skills (email, phone, written documentation).
• Experience working with cross functional or multisite teams in a fast-paced environment.
• Familiarity with facilities operations, safety/security support, or related administrative activities.
• Experience with purchase order tracking, shipping/receiving, or logistics coordination.
• Experience working in a regulated, controlled, or compliance driven environment.
• Working knowledge of SAP or similar ERP systems (data entry and tracking).
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams). Applicants must be a U.S. citizen.

Responsibilities

• Front Desk & Visitor Support: Greet visitors, verify credentials, log visits, and issue visitor badges.
• Manage visitor requests, perform initial screening, and route requests for required approvals.
• Coordinate vendor visits for maintenance and repairs, including scheduling and site access.
• Purchasing, Logistics & Inventory Support: Receive incoming parts, verify against purchase orders, label items, and place in appropriate storage locations.
• Track purchase orders and monitor delivery status.
• Coordinate shipments between Orlando, Boston, and Portland sites.
• Support calibration tracking for onsite equipment.
• Assist with asset tracking documentation in support of audits.

Skills

Administrative support

Strong organizational skills

Documentation

Professional communication

Cross-functional teams

Multisite coordination

Microsoft Office

Education

Associate degree

Tools

SAP

Job description

We are seeking a hands-on Administrative Assistant to support the Defense Division in Orlando, Florida. This role provides daily administrative and operational support for the Orlando facility and works with teams across multiple locations. The Administrative Assistant helps keep the site running smoothly by managing front desk visitors, shipping and receiving, inventory and asset tracking, and documentation related to facility operations, safety, and security. The role requires accuracy, attention to detail, timely followup, and clear recordkeeping in accordance with company procedures. This position reports directly to the Orlando Business Manager and supports daytoday operations by ensuring routine tasks are completed correctly and on time.

Primary Duties & Responsibilities:

• Front Desk & Visitor Support Greet visitors, verify credentials, log visits, and issue visitor badges
• Manage visitor requests, perform initial screening, and route requests for required approvals
• Coordinate vendor visits for maintenance and repairs, including scheduling and site access
• Purchasing, Logistics & Inventory Support Receive incoming parts, verify against purchase orders, label items, and place in appropriate storage locations
• Track purchase orders and monitor delivery status
• Coordinate shipments between Orlando, Boston, and Portland sites
• Support calibration tracking for onsite equipment
• Assist with asset tracking documentation in support of audits

Job Qualifications:

• Associate degree or equivalent work experience in administration, operations, or facilities support
• 3+ years of experience in an administrative or operations support role Strong organizational and documentation skills
• Ability to manage multiple recurring tasks with high accuracy and attention to detail Professional communication skills (email, phone, written documentation)
• Experience working with cross functional or multisite teams in a fastpaced environment
• Familiarity with facilities operations, safety/security support, or related administrative activities
• Experience with purchase order tracking, shipping/receiving, or logistics coordination
• Experience working in a regulated, controlled, or compliance driven environment
• Working knowledge of SAP or similar ERP systems (data entry and tracking level)
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams) Applicants must be a U.S. citizen

__________________________________

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.