ADMIN ASSISTANT - Accounting

Experience Champaign Urbana; Champaign (IL); On-site; USD 42,000 - 66,000; Part time

Job summary

Experience Champaign Urbana is seeking an Administrative Assistant to the IT Operations Department to oversee procurement, asset management, and vendor compliance. You will collaborate with Legal, IT and GRC teams, track expenditures, prepare budget updates, and maintain asset systems including reconciliation and disposition.

This is a 4 month Contract Position with working hours 8:00 AM - 5:00 PM, requiring strong attention to detail and cross-functional coordination.

Qualifications

• Associate degree or higher required.
• 4–7 years of related experience.
• HS diploma required; Associates or higher preferred.
• Prolonged desk work and computer operations.
• Ability to lift up to 20 pounds.

Responsibilities

• Manage and reconcile operational and capital budgets; prepare financial reports.
• Coordinate procurement activities including purchase orders, vendor invoicing, and contract renewals.
• Collaborate with Legal, IT, and GRC for vendor risk assessments.
• Maintain asset management systems and SOC documentation.
• Support project financials and budget updates.
• Develop process improvements for efficiency and compliance.

Skills

Procurement

Budgeting

Vendor management

Asset management

Cross-functional collaboration

Education

Associate

Tools

ERP systems

Spreadsheet software

Word Processing

Job description

Administrative Assistant to the IT Operations Department

This role focuses on managing the financial and operational activities of the organization, with a primary emphasis on procurement, asset management, and vendor compliance. The position requires a detail-oriented professional to track expenditures, prepare budget updates, and maintain asset management systems, including reconciliation and disposition. A key component of the role involves cross-functional collaboration with Legal, IT, and GRC teams to oversee vendor risk assessments, contract renewals, and cybersecurity documentation.

This is a 4 month Contract Position

Responsibilities

• Manages and reconciles operational and capital budgets; prepares financial reports for leadership decision-making.
• Generates reports related to financial operations, procurement activities, and asset inventories.
• Supports project financials by tracking expenditures, managing procurement needs, and preparing budget updates.
• Coordinates procurement activities including purchase orders, vendor invoicing, and contract renewals; ensures compliance with institutional policies.
• Collaborates with Legal, IT, and Governance, Risk, and Compliance (GRC) teams to manage contract documentation and vendor risk assessments.
• Assists with vendor onboarding, contract reviews, and maintaining SOC documentation to support cybersecurity risk management.
• Recommends and implements process improvements to enhance operational efficiency and compliance practices.
• Engages in continuous learning and professional development to enhance administrative, fiscal, and operational expertise.
• Develops and maintains asset management systems, including tracking, reconciliation, and surplus asset disposition.

Working hours: 8:00 AM - 5:00 PM

Skills

• Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Computer Skills - Using computers and computer systems (including hardware and software) to set up functions, enter data, or process information.
• Accounting, Calendar/Scheduling, Database, Enterprise Resource Planning (ERP), Word Processing, Spreadsheet software
• Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Obtaining Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
• Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others and maintaining them over time.
• Communicating with Persons Outside Organization - Communicating with people outside the organization, representing the organization to the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
• Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.
• Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
• Identifying Objects, Actions, and Events - Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
• Written and Oral Comprehension - The ability to read and listen/understand information and ideas presented in writing or orally.
• Oral Expression - The ability to communicate information and ideas verbally so others will understand.
• Written Expression - The ability to communicate information and ideas in writing so others will understand.

Education

• Associate

Experience

• 4-7 years

Qualifications

• HS Degree
• Associates or Higher
• or 5 years total experience
• Prolonged periods of performing desk work and operating a computer.
• Ability to exchange information and ideas so others will understand.
• Must be able to lift up to 20 pounds occasionally.

Equal Opportunity Employer

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).