Administrative Technician III - DPS Legal Division

Oklahoma State Government; Oklahoma City (OK); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Vacation time (15 days/yr)

Sick leave (15 days/yr)

11 paid holidays/yr

Insurance benefits package

Premiums for eligible dependents

Job summary

Oklahoma State Government, within the DPS Legal Division, seeks an Administrative Technician III to process driver medical records and provide timely public service. The role requires detailed clerical work, calendar management, and strong communication with the public and staff.

The position entails reviewing Driver Review forms, researching statutes, and handling mail; it operates in a safety-sensitive environment with no telework option and a 40-hour workweek.

Qualifications

• Two years of clerical office experience or an equivalent combination of education and experience.
• Knowledge of office methods and procedures; grammar, punctuation and spelling; and ability to prepare and interpret charts and graphs.
• Ability to perform basic bookkeeping and inventory tasks; use standard office technologies.

Responsibilities

• Process daily cancellation, PMR, and PMR reminder lists per unit procedures and maintain related calendars and SharePoint records.
• Review Request for Driver Review forms, determine next steps under procedures, and prepare correspondence for drivers and Service Oklahoma.
• Respond professionally to questions from the public and agency staff by phone, email, and in person.
• Research Oklahoma statutes and administrative rules concerning driver medical standards, explain requirements, and identify questions needing legal review.
• Process returned and incoming mail and provide phone coverage for the Legal Unit.
• Perform other administrative duties as assigned.

Skills

Office methods

Grammar, punctuation, spelling

Charts and graphs

Bookkeeping basics

Inventory techniques

Telephone procedures

Business communications

Office technologies

Education

Two years clerical office experience

Job description

Administrative Technician III - DPS Legal Division

Agency

585 DEPARTMENT OF PUBLIC SAFETY

Supervisory Organization

Dept. of Public Safety

Full/Part-Time

Full time

Job Type

Regular

Compensation

$40,000 Annual Salary

Job Description

Benefits

State employees with DPS enjoy a minimum of 15 days of paid vacation, 15 days of sick leave, 11 paid holidays each year and a comprehensive Benefit Package including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Basic Purpose

The Oklahoma Department of Public Safety legal division is seeking a detail-oriented professional to help process driver medical records and provide timely service to the public.

Key Responsibilities

• Process daily cancellation, Periodic Medical Report (PMR), and PMR reminder lists in accordance with unit procedures; maintain related calendars and SharePoint records.
• Review Request for Driver Review forms, determine required next steps under applicable procedures, and prepare correspondence for drivers and Service Oklahoma.
• Respond professionally to questions from the public and agency staff by phone, email, and in person.
• Research Oklahoma statutes and administrative rules concerning driver medical standards, explain applicable requirements, and identify questions that require legal review.
• Process returned and incoming mail and provide phone coverage for the Legal Unit.
• Other administrative duties as assigned.

Level Descriptor

This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports.

Education and Experience

Education and Experience requirements at this level consist of two years of clerical office experience; or an equivalent combination of education and experience.

Knowledge, Skills, Abilities and Competencies

Knowledge required at this level include

• Office methods and procedures
• Grammar, punctuation and spelling; of mathematics
• Preparing and interpreting charts and graphs
• Basic bookkeeping procedures
• Inventory techniques
• Telephone procedures
• Standard business communications
• Current office technologies

Skill is required to operate office machines including computers

Ability required at this level includes

• Following oral and written instructions
• Establishing and maintaining effective working relationships with others
• Establishing and maintaining filing systems
• Preparing documents, reports, and files for dissemination to external sources

Special Requirements

Must be able to type a minimum of 40 words per minute.

Department of Public Safety positions are safety sensitive as defined by63 O.S. § 427.8.

This job does not allow for teleworking.

This position may come into contact with confidential law enforcement information and will require a background check.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.