Administrative Technical Assistant

CHESS; Albuquerque (NM); On-site; USD 22,000 - 28,000; Full time

Job summary

Central New Mexico Community College is seeking an Administrative Technical Assistant to provide essential administrative and technical support across departments in Albuquerque. You will organize files, prepare documents, schedule meetings, handle correspondence, and manage databases and records while serving as the main contact for staff and visitors.

The role emphasizes accuracy, proactive communication, and reliability, with duties including time sheets, procurement, and coordination of

Qualifications

• High School Diploma or GED with three years of directly related experience.

Responsibilities

• Provides administrative support and assistance, including handling information and directing inquiries by phone and email.
• Maintains filing systems and processes, prepares written responses to routine inquiries, and schedules meetings and appointments.
• Coordinates department documents, reports, and databases; supports budget data entry and procurement processes.
• Manages time sheets and leave documents; processes approvals and acts as a contact for staff and visitors.
• Assists in coordinating recruitment activities, including job postings, interview notes, and reference checks.
• Maintains office policies, processes, and procedures to ensure smooth operations.
• Performs other duties as assigned and may cover for other support staff as needed.

Education

High School Diploma or GED

Job description

Compensation:

$16.20 - $20.24

CompensationType:

Hourly

Employment Type:

Regular

Grade:

NE03

Position Summary

The Administrative Technical Assistant provides support to a team or department by performing various administrative and technical tasks. This position assists with organizing and maintaining files, preparing documents and reports, scheduling meetings and appointments, handling correspondence, and managing databases and records. The Administrative Support Specialist serves as the primary point of contact for staff and visitors, both in person and on the telephone. The Specialist offers general information and assistance, ensuring smooth communication and efficient operations within the department.

Duties & Responsibilities

• Provides administrative support and assistance, which includes providing general information or direction, answering, screening, and transferring inbound phone calls; preparing written responses to routine enquires; opening, sorting, and distributing incoming mail; maintaining filing system for the department.

• May coordinate employment recruiting efforts, which includes creating job postings from approved template; scheduling and participating in interviewing and screening; updating database with interview notes, conducting reference checks.

• Coordinates, implements, and maintains office policies, processes, and procedures.

• Assists in maintaining departmental databases; generates reports from the record-keeping system for assigned area. May assist in budget data entry.

• Maintains purchase orders for the department, tracks and orders department office supplies. May be required to contact vendors, obtain prices, track and process invoices for payment.

• Schedules and coordinates appointments, meetings, meeting rooms, and classrooms; coordinates issuance of department equipment and/or information.

• Functions in capacity to issue, collect, ensure accuracy, obtain approval, and submit employee time sheets and leave documents. Provides work direction and guidance; verifies and approves time sheets for work-study employees.

• Performs other duties as assigned; will assume duties and responsibilities of other support personnel in their absence.

Minimum Qualifications:

• High School Diploma or GED and three (3) years of directly related experience

Preferences

• Bilingual
• Best consideration date: 9/4/2026

EEO STATEMENT:

As an EEO employer, Central New Mexico Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Central New Mexico Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.