Academic Affairs Specialist

CNM Central New Mexico Community College; Albuquerque (NM); On-site; USD 28,000 - 35,000; Full time

Job summary

CNM Central New Mexico Community College seeks an Academic School Administrator to oversee daily administrative, operational, and fiscal functions of the academic school, ensuring efficient workflows and compliance with College, state, and federal requirements. The role manages office operations, coordinates HR, payroll, scheduling, and inventory, and supervises staff and student employees.

Acts as a liaison for internal and external stakeholders, supporting projects, communications, and

Qualifications

• Associate's Degree and three (3) years of related experience.
• Experience coordinating the work of employees, teams, or student workers.
• Experience managing budgets, including tracking expenditures, monitoring, and reconciliation.
• Bilingual or multilingual proficiency.

Responsibilities

• Supervise administrative staff and student employees, including training, scheduling, and performance management per College policies.
• Provide direct administrative support to the Dean, coordinate services, calendars, meetings, travel, and confidential information.
• Coordinate department meetings, committees, and events, including logistics, agendas, minutes, and follow-up.
• Coordinate departmental budget and purchasing activities, track expenditures, maintain records, and ensure compliance with requirements.
• Oversee HR, payroll, scheduling, and inventory tasks as assigned, ensuring compliance with procedures.
• Maintain departmental records and documentation per records retention requirements.
• Support departmental projects, events, communications, and faculty activities by coordinating logistics and reports.

Skills

Budget management

Coordinating teams

Customer service

Bilingual proficiency

Education

Associate's Degree

Job description

Compensation: $20.48 - $25.63 Compensation Type: Hourly Employment Type: Regular Grade: NE05

Position Summary

The Academic School Administrator oversees the daily administrative, operational, and fiscal functions of the academic school, ensuring efficient workflows and compliance with College, state, and federal requirements. The position manages office operations; coordinates HR, payroll, scheduling, and inventory tasks; and supervises assigned administrative staff and student employees. Serving as a primary point of contact for internal and external stakeholders, the Specialist supports departmental projects, initiatives, and communications by coordinating activities, tracking deadlines, and ensuring timely follow‑up. The role also facilitates cross‑departmental communication, maintains departmental records, and provides comprehensive administrative support to the Dean and academic unit.

Duties & Responsibilities

• Supervise assigned administrative staff and student employees, including training, scheduling, performance management, leave approval, and timesheet review in accordance with College policies and procedures.
• Manage daily department office operations and provide direct administrative support to the Dean, including coordinating administrative services, maintaining calendars, scheduling meetings, arranging travel, and handling confidential information.
• Coordinate department meetings, committees, and special events, including meeting logistics, agendas, minutes, and follow‑up on action items.
• Coordinate departmental budget and purchasing activities, including processing purchase requests, tracking expenditures, maintaining financial records, preparing reports, and ensuring compliance with applicable College, state, and federal requirements.
• Oversee or perform HR, payroll, scheduling, and inventory management tasks as assigned, ensuring compliance with College procedures and providing oversight based on the Dean’s direction and departmental needs.
• Maintain departmental records and documentation in accordance with College and New Mexico records retention requirements, ensuring accuracy, organization, and compliance.
• Provide administrative support for departmental projects, initiatives, events, communications, and faculty‑related activities by coordinating logistics, preparing correspondence and reports, tracking deadlines, and following up on assigned activities.
• Serve as a liaison between the academic unit and College departments to facilitate communication, information sharing, and operational coordination.
• Maintain departmental administrative records and data, including professional development activities, memberships, and other operational information, and prepare routine reports as needed.
• Perform other related duties as assigned.

Minimum Qualifications

Associate's Degree AND Three (3) years of related experience

Preferences

Experience coordinating the work of employees, teams, or student workers. Experience managing budgets, including tracking expenditures, monitoring, and reconciliation. Demonstrated ability to provide high‑quality customer service in a complex work environment. Bilingual or multilingual proficiency

Best Consideration Date

9/06/2026

EEO STATEMENT

As an EEO employer, Central New Mexico Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Central New Mexico Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.

As the institution with the largest undergraduate student body in New Mexico, Central New Mexico Community College (CNM) provides affordable education to over 30,000 students and offers rewarding career opportunities to over 2,000 faculty and staff. Despite our large size, we still think of ourselves as the ‘CNM Family.’ Our diverse community of leadership, faculty, and staff work cohesively and collaboratively to make a positive difference in our students' lives, while always exploring ways to improve the institution. CNM staff is our most important resource for achieving our vision of Changing Lives, Building Community. For employees, this vision translates to a comprehensive benefits package that helps them thrive in the workplace and at home.

Benefits

• Health, Dental and Vision Insurance
• Life Insurance
• Long‑Term Disability
• Flexible Spending Accounts (FSA)
• Dependent Care Reimbursement
• Employee Assistance Program
• Retirement Plans and Savings
• Generous Paid Time Off
• Paid Holidays
• Educational Benefits

We support our staff and their families to continue their education, whether at CNM or other educational institutions, through our CNM tuition waivers and tuition reimbursement benefits.

Professional Development Our future success depends on internally developing our employees' leadership and professional skills. CNM is committed to providing quality professional development opportunities on an ongoing basis.

Regardless of your role, whether you're faculty, administration, or support staff, you'll play a pivotal role in instilling students with integrity, leadership, and compassion. Qualities that bring forth capable, confident, and productive citizens who want to make a change for the better.