Administrative Support Specialist – Journey

Grow in Greenville, NC

Greenville (NC)

On-site

USD 35,000 - 49,000

Full time

14 days+

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Job summary

East Carolina University is hiring an Administrative Support Specialist – Journey in Greenville, NC. This full-time role focuses on compiling, analyzing, presenting, and tracking the department's financial activities to ensure compliance with university and state standards.

The position requires strong office experience, budget oversight, and familiarity with financial reporting. Competitive benefits accompany a stable, mission-driven environment.

Qualifications

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Education

High school diploma or equivalency; one year related office experience

Job description

Administrative Support Specialist – Journey

Greenville, NC, USA

USD 34,602-49,406 / year

Posted on Aug 19, 2026

Position Details

Job Title Administrative Support Specialist – Journey Position Number 962765 Vacancy Open to All Candidates Time-Limited No Department Homepage https://microbiology-immunology.ecu.edu/welcome/ Advertising Department MICROBIOLOGY & IMMUNOLOGY Division ECU Health/BSOM Classification Title 10422 Administrative Support Specialist Competency Level 2 – Journey Working Title Administrative Support Specialist Number of Vacancies 1 Full Time Equivalent (FTE) 1.000 Full Time or Part Time Full Time Recruitment Range $34,602 – $49,406 Anticipated Hiring Range $34,602 – $44,510 Salary Grade Equivalency NC09 Work Schedule Monday – Friday Work Hours 8-5 Position Location (City) Greenville Job Category Staff Be a Pirate!

Be a Pirate!

East Carolina University (ECU) is consistently ranked among the nation’s top public universities for its commitment to research, innovation, social mobility, and public service. Classified as a R1 institution by the Carnegie Commission on Higher Education, ECU is among the top 5% of research universities in the United States, an elite designation reflecting the highest levels of research activity, funding, and doctoral output.

Founded in 1907, ECU is a public, four-year university located in Greenville, N.C. , which and is widely regarded as the cultural, educational, economic, and medical hub of eastern North Carolina. Through education, research, healthcare, community engagement, athletics, cultural enrichment, and service, ECU enhances the quality of life for its students, the state and communities around the world. It is a great place to work, teach, and learn.

ECU’s commitment to impactful scholarship is further demonstrated through its repeated Carnegie Community Engagement Classification (2010, 2015, 2024), as well as its 2024 designation as a Carnegie Leadership for Public Purpose institution. These distinctions recognize the university’s leadership in translating research into meaningful community partnerships and measurable societal benefits.

The university supports its workforce through a wide range of professional development opportunities designed to foster career growth and skill advancement. Eligible employees also benefit from a comprehensive benefits package that promotes a healthy work-life balance.

Primary Purpose of Organizational Unit

The Department of Microbiology and Immunology is a distinguished research and teaching facility of East Carolina University School of Medicine, consisting of approximately 50 people. This department provides an academic base for teacher-scientists employed by the School of Medicine at East Carolina University in the disciplines of microbiology, immunology, molecular biology, and other related disciplines. The department provides instruction to medical students and dental students, and provides instruction, guidance, and research experience to Ph.D. and M.S. students seeking degrees in microbiology and immunology. The department also offers a postdoctoral research training program. The department supports an array of faculty-directed research programs of which many are supported by extramural grants and/or contracts. The department provides service to the school, university, state, nation, and to the profession through the activities of faculty members on committees, study sections, in professional organizations, as consultants, and through other activities.

Primary Purpose of Position

The primary purpose of this position is to compile, analyze, present, and track all financial activities of the department to ensure accounting principles conform to the University, State, Federal, and industry standards. This position is responsible for managing the budget which involves continuous financial planning, tracking and auditing of accounting transactions to assure Department goals are met. This position formulates the annual budget with minimal supervision from the Departmental Chairman and the Supervisor. Monthly budget reports, minimum of 16 grant reports, animal housing, animal invoicing, library invoicing, and various other interdepartmental invoicing reports are reviewed by this position. Duties and responsibilities for the position include: monthly budget meetings with the department chair, budget preparation; purchasing; monthly posting and tracking of animal housing, animal purchases, travel reimbursements to include (faculty, staff, seminar speakers, outside visitors), honorariums, review of monthly financial reports; the design and implementation of various special reports to monitor the financial activity of the Department; and a myriad of routine accounting duties used in most business offices. A thorough knowledge of the ECU Financial Records System, Travel Manual, Medical Foundation Policy, and the Business Manual is mandatory. This position functions as an extension of the Departmental Chairman and must exercise appropriate independent judgment.

This position organizes the work flow and initiates changes as necessary to accomplish departmental functions. Substantial independence is delegated to this individual with departmental guidelines. Examples include: decision making on current and future budgets, authority to allocate incoming funds into different accounts and different lines for state budget and a minimum of 16 grants, purchase requisitions from departmental supervisors are reviewed, approved and this position decides which account to use for each purchase. Daily monitoring of faculty grants for auditing of expenditures is a primary part of this position with interaction between OSP office, grants and administration, principle investigator, granting agency and department chairman. Decisions are made to help reduce costs and recommendations are presented to the Chairman and other faculty and staff during the year and for year-end purchases for state and grant funds.

This position’s activities are performed without direct supervision. This position schedules planning and status meetings with faculty and staff to bring up-to-date issues on purchasing, special accounting and budget activities within the Department for state and grant funds.

Minimum Education, Knowledge, Skills, And Experience

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

License or Certification required by statute or regulation

None

Preferred Education, Knowledge, Skills, and Experience

None

Special Instructions to Applicant

Applicants must be currently authorized to work in the United States on a full-time basis.

Additional Instructions to Applicant Job Open Date 08/19/2026 Job Close Date – Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 08/27/2026 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/94460 Alternate option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

Nondiscrimination Statement

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu .

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Department for People Operations, Success, and Opportunity

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

Supplemental Questions

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