Temporary - Executive Assistant

East Carolina University; Greenville (NC); On-site; USD 74,501,000 - 80,231,000; Full time

Job summary

East Carolina University in Greenville, North Carolina, seeks a Temporary Executive Assistant to support ECU Health Physicians Administration. The role includes coordinating meetings, taking minutes, and handling a range of office tasks with professional communication across internal teams and external partners.

The successful candidate will demonstrate strong organizational skills, experience in administrative support, and the ability to manage multiple priorities in a healthcare setting.

Qualifications

• High school diploma or equivalency with 3+ years progressively responsible administrative/office management experience; or Associate degree with 1 year; or Bachelor's degree, preferably in business administration or related discipline; or equivalent combination of training and experience.
• Experience with Microsoft applications (Excel, Word, PowerPoint, Access)
• Experience in academic medicine/healthcare environment (preferred)
• Knowledge of basic accounting principles (preferred)

Responsibilities

• Provide standard office support and administrative duties with decision-making and judgment.
• Coordinate business functions of ECU Health Physicians Administration, including personnel administration, office coordination, and budget monitoring.
• Prioritize meetings, deadlines, and travel or scheduling needs; prepare agendas and take minutes for various meetings.
• Communicate effectively with internal/external stakeholders and manage documents and correspondence.

Skills

MS Office

Administrative support

Education

Bachelor's degree in business administration or related field

Associate degree in secretarial science or related

High school diploma or equivalent with experience

Tools

Excel

Word

PowerPoint

Access

Job description

Position Details

Job Title: Temporary - Executive Assistant

Position Number: T10433

Vacancy Open to: All Candidates

Department: EHH BSOM ECUHA Executive Director

Department Homepage: https://www.ecuhealth.org/about-us/ecu-health-physicians/

Advertising Department: ECU PHYSICIANS GROUP PRACTICE

Division: ECU Health/BSOM

Classification Title: 10433 Executive Assistant

Competency Level: 2 - Journey

Working Title: Temporary - Executive Assistant

Number of Vacancies: 1

Full Time Equivalent (FTE): 1.000

Full time or Part time: Full Time

Hourly Salary Rate/Range: $26-$28/hourly

Position Location (City): Greenville

Position Type: Temporary Staff

Job Category: Staff - Temporary

Be a Pirate!

East Carolina University (ECU) is consistently ranked among the nation's top public universities for its commitment to research, innovation, social mobility, and public service. Classified as a R1 institution by the Carnegie Commission on Higher Education, ECU is among the top 5% of research universities in the United States, an elite designation reflecting the highest levels of research activity, funding, and doctoral output.

Founded in 1907, ECU is a public, four-year university located in Greenville, N.C., which and is widely regarded as the cultural, educational, economic, and medical hub of eastern North Carolina. Through education, research, healthcare, community engagement, athletics, cultural enrichment, and service, ECU enhances the quality of life for its students, the state and communities around the world. It is a great place to work, teach, and learn.

ECU's commitment to impactful scholarship is further demonstrated through its repeated Carnegie Community Engagement Classification (2010, 2015, 2024), as well as its 2024 designation as a Carnegie Leadership for Public Purpose institution. These distinctions recognize the university's leadership in translating research into meaningful community partnerships and measurable societal benefits.

The university supports its workforce through a wide range of professional development opportunities designed to foster career growth and skill advancement. Eligible employees also benefit from a comprehensive benefits package that promotes a healthy work-life balance.

Primary Purpose of Organizational Unit

ECU Health Physicians is the multispecialty group practice of the Brody School of Medicine, with more than 587 providers and over 700,000 patient visits per year. ECU Health Physicians is comprised of 40 clinical sites in Greenville and 11 outreach clinics throughout the region. This position provides support for the ambulatory leadership team for ECU Health Physicians. This includes the Chief Medical Officer, Executive Director, Senior Director of Nursing, Director, Physician Compensation and Data Analytics and the Manager, Office of Training and Engagement. The complexity of the office structure has increased due to integration. . The position will have authority and responsibility working with administration to recognize, define and resolve standard and non-standard problems using policies/procedures and standard operating procedures. The Department of ECU Health Physicians Administration supports the entire practice by assessing the needs of the facility, patients, and staff. ECU Health Physicians Administration works with each clinical department and ECU Health Medical Center to assist and improve clinical operations to produce the highest quality and most compassionate health care to the people of eastern North Carolina while educating the next generation of health professionals to do the same.

Primary Purpose of Position

The temporary Executive Assistant's responsibilities will range from standard office support to administrative duties requiring decision-making and judgment. Public contact is a major component of this position, both internally and externally. This position will require contact with program staff, managers of other units within the university and hospital organizations, representatives of other state agencies and universities, clients, patients, elected and appointed representatives, and the public. The Executive Assistant will assist in coordinating business functions of ECU Health Physicians Administration, including personnel administration, office coordination, and budget monitoring or management. Other duties include prioritizing organizational needs regarding meetings, timeframes, and deadlines, and exercising delegated authority to represent the administrative team. The Executive Assistant will use judgment and independence to adjust schedules and office matters, attend meetings to take minutes, and stay abreast of and prioritize issues. This position will track and monitor pending issues for follow-up, independently develop agendas for future meetings, and organize and assimilate documents for a variety of meetings. This position will provide exceptional oral and written communication skills, as the assistant will independently assimilate and compose materials. The Executive Assistant will also be expected to analyze and resolve unusual and novel situations based on significant knowledge of organizational activities. The position will have knowledge of strategic goals, organizational practices, and critical policies, laws, rules, and regulations that affect the University's mission. The Executive Assistant will be responsible for planning and organizing skills, which are essential in day-to-day operations and event planning. The position will work hours that may vary based on organizational and administrative needs.

Minimum Education, Knowledge, Skills and Experience

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills, and Experience

• Experience with Microsoft applications (Excel, Word, PowerPoint, Access)
• Experience in academic medicine and/or healthcare environment
• Knowledge of basic accounting principles

Special Instructions to Applicant

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.
• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
• Applicants must be currently authorized to work in the United States on a full-time basis.
• Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed-upon time after an offer of employment has been made and accepted to meet this requirement.

Additional Instructions to Applicant

In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.

Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed-upon time after an offer of employment has been made and accepted to meet this requirement.

Job Dates

Job Open Date: 09/08/2026

Open Until Filled: No

Job Close Date: 09/16/2026

Quick Link for Direct Access to Posting: https://ecu.peopleadmin.com/postings/96882

Nondiscrimination Statement

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at [phone] (Voice/TTY) or [e-mail].

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at [phone] or toll free at 1-866-489-1740 or send an email to [e-mail]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.