Administrative Support Specialist III — NIH Ops & Animal Program

FEFA LLC; Bethesda (MD); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Medical benefits

PTO

Holiday pay

Job summary

FEFA LLC in Bethesda, MD, supports the NIH NHLBI contract. We seek an Administrative Support Specialist III to manage day-to-day administrative tasks and coordinate with government staff to meet contract requirements.

The role requires a High School Diploma with 2 years of related experience; strong MS Office skills (Outlook, Excel, Word) are essential. Standard hours are 7:00am–3:30pm, Monday to Friday, with a competitive benefits package.

Qualifications

• High School Diploma plus 2 years of related administrative support experience.
• Experience with Microsoft Office programs such as Outlook, Excel, and Word.

Responsibilities

• Follow project SOPs and prepare paperwork for supply orders.
• Process facility supply requests in NIH POTS; track orders and receive paperwork.
• Serve as primary contact for processing animal orders using NIH-CAPS.
• Review and approve CAPS orders as the Institute Approving Official; track animal usage in IASP.
• Maintain proficiency with Outlook, Excel and Word.
• Manage office equipment and arrange repairs as needed.
• Answer phones and greet visitors professionally.
• Assist with clerical duties including filing, copying, mailing and shipping.
• Prepare travel arrangements, NIH ID requests, property requests and other NIH-specific tasks.
• Maintain updated animal inventory and cage card generation.
• Perform other duties as directed by management.

Job description

FEFA LLC in Bethesda, MD, supports the NIH NHLBI contract. We seek an Administrative Support Specialist III to manage day-to-day administrative tasks and coordinate with government staff to meet contract requirements.

The role requires a High School Diploma with 2 years of related experience; strong MS Office skills (Outlook, Excel, Word) are essential. Standard hours are 7:00am–3:30pm, Monday to Friday, with a competitive benefits package.