Administrative Support Specialist III – NIH Animal Program

Socket.dev; Bethesda (MD); On-site; USD 41,000 - 43,000; Full time

Job summary

FEFA, LLC is seeking an Administrative Support Specialist III to support the NIH NHLBI Animal Program under FEFA contracts. Responsibilities include maintaining animal facilities, processing supply orders, and coordinating NIH travel and personnel documents.

The role requires organizing daily activities, performing clerical tasks, and ensuring contract requirements are met. Strong knowledge of Microsoft Office and a professional liaison with government staff is essential.

Qualifications

• High School Diploma plus 2 years of related administrative support experience.
• Proficient with Microsoft Office (Outlook, Excel, Word).

Responsibilities

• Prepare paperwork for supply orders and collect receiving sheets.
• Process requests for facility supplies using NIH POTS; track orders and receiving paperwork.
• Serve as primary contact for processing animal orders using NIH CAPS.
• Review and approve CAPS orders; maintain accurate animal usage with IASP.
• Maintain and use Outlook, Excel, and Word for daily tasks.
• Assist with clerical duties: filing, copying, mailing, and shipping.
• Arrange travel and prepare personnel documents; manage NIH ID requests.

Skills

Microsoft Office

Education

High School Diploma

Bachelor’s degree preferred

Job description

FEFA, LLC is seeking an Administrative Support Specialist III to support the NIH NHLBI Animal Program under FEFA contracts. Responsibilities include maintaining animal facilities, processing supply orders, and coordinating NIH travel and personnel documents.

The role requires organizing daily activities, performing clerical tasks, and ensuring contract requirements are met. Strong knowledge of Microsoft Office and a professional liaison with government staff is essential.