Senior Administrative Support — Research Facility Ops

Priority One Services, Inc.; Bethesda (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Priority One Services, Inc. is seeking an Administrative Support Specialist III to support research animal facilities under program management and government oversight.

Responsibilities include procurement, data management, reporting, and coordinating personnel actions within NIH systems. You will interact with researchers, government personnel, and contract managers in a dynamic, compliance-driven environment.

Qualifications

• High school diploma or GED and four years of admin support experience.
• Proficient with Microsoft Outlook, Word, Excel, and PowerPoint.
• Able to learn NIH software (POTS, NEDS, DVMAX).
• Capable of multitasking with strong organizational skills.
• Excellent interpersonal communication with diverse stakeholders.
• Comfortable working around/lab animals and interacting with researchers.

Responsibilities

• Generate reports, memos, and spreadsheets in Word, Excel, Access, Outlook and PowerPoint.
• Maintain facility software and census data; update ASPs and animal numbers.
• Answer phones, file, and distribute correspondence.
• Coordinate activation/deactivation of contract personnel via NIH directory.
• Schedule travel for government personnel in the GCE travel system.
• Monitor facility entry and sign in visitors; maintain office coverage.
• Process facility and supply ordering requests using NIH systems (POTS).
• Work with vendors on PPE and lab supplies quotes; manage CAPS animal orders.
• Receive live animals, prepare cage cards, and alert supervisory staff of arrivals.

Skills

Administrative support

Multitasking

Organizational skills

Interpersonal communication

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Priority One Services, Inc. is seeking an Administrative Support Specialist III to support research animal facilities under program management and government oversight.

Responsibilities include procurement, data management, reporting, and coordinating personnel actions within NIH systems. You will interact with researchers, government personnel, and contract managers in a dynamic, compliance-driven environment.