Administrative Support Specialist III

FEFA, LLC; Bethesda (MD); On-site; USD 41,000 - 43,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

Holiday pay

Job summary

FEFA, LLC is seeking an Administrative Support Specialist III to support the NIH, Laboratory Animal Research Contract (LARC), Task Order 6-NHLBI. This role requires daily administrative duties, coordination of supply orders, and interaction with FEFA and Government staff.

Responsibilities include maintaining animal program records, completing paperwork, and managing facility operations. A High School Diploma and 2 years of related experience are required; a college degree is preferred.

Qualifications

• High School Diploma required and 2 years of related administrative support experience.
• College degree preferred.

Responsibilities

• Manage office tasks and maintain professional relations with FEFA and Government staff.
• Process supplies using NIH POTS system and track requests and receiving paperwork.
• Serve as primary contact for processing animal orders using NIH-CAPS system.
• Review and approve CAPS orders as Institute Approving Official and track animal usage in IASP.
• Utilize computer systems such as Outlook, Excel, and Word.
• Prepare travel arrangements, personnel documents, NIH ID requests, and related coordination.
• Maintain current animal inventory and cage card generation.
• Perform other duties as directed by management.

Skills

Administrative support

Education

High School Diploma

Tools

Outlook

Excel

Word

Job description

This is a general summary of the responsibilities associated with the position of Administrative Support Specialist III in support for the NIH, Laboratory Animal Research Contract (LARC), Task Order 6-NHLBI. This description is not all-inclusive of the duties required to successfully complete the job daily. It is intended to reflect FEFA's contractual obligations. Employees are expected to complete all assigned duties each day as directed by management.

Compensation: $30 - $31.50 hourly

Responsibilities of this position are that of an Administrative Support Specialist III. These responsibilities include administrative activities required for the NHLBI Animal Program, maintenance of on-site animals, equipment and facilities.

PRIMARY DUTIES

Unless otherwise directed by a manager, all employees are expected to perform their duties as assigned, arrive to work at 7:00am and depart at 3:30pm. (Monday through Friday). Employees are expected to be familiar with the day-to-day activities, personnel and daily schedules within the facilities. FEFA expects each of our employees to be forward thinking and to create and assist in quality performance and contract requirements. The Administrative Support Specialist III will assist in the efficient allocation of contract resources and maintain an effective, professional relationship with both FEFA and Government staff.

• Understand and follow all project SOPs
• Prepare paperwork for supply orders and collect receiving sheets
• Process requests for facility supplies using the NIH POTS system. Track supply requests/orders and complete receiving paperwork as orders are received.
• Serve as the primary contact for processing animal orders using the NIH-CAPS system.
• Review, and approve CAPS orders as the Institute Approving Official. Track and maintain accurate animal usage using the IASP
• Utilize and be proficient with computer systems such as Outlook, Excel, and Word
• Maintain fax, copier, and other office equipment. Place work repair orders for equipment, as necessary
• Answer phone calls and receive visitors in a professional manner
• Assist management with various clerical duties such as filing, copying, faxing, mailing, and shipping as needed
• Prepare travel arrangements, personnel documents, coordination of NIH ID requests, property requests forms and assist with coordination and preparation of other NIH specific requests as directed by management
• Maintain and assist in maintaining a current/updated animal inventory and cage card generation
• Perform other duties as directed by management

Requirements

Employees appointed to the position of Administrative Support Specialist III must meet the following standards prior to appointment:

Education

A minimum of a High School Diploma required and 2 years of related administrative support experience. College degree preferred.

Experience

Must have experience with using Microsoft Office programs such as Outlook, Excel, and Word.

Benefits

• We offer a competitive compensation package including a competitive salary, medical benefits, PTO, holiday pay and more.

FEFA, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.