Administrative Support Specialist III

FEFA LLC; Bethesda (MD); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Medical benefits

PTO

Holiday pay

Job summary

FEFA LLC in Bethesda, MD, supports the NIH NHLBI contract. We seek an Administrative Support Specialist III to manage day-to-day administrative tasks and coordinate with government staff to meet contract requirements.

The role requires a High School Diploma with 2 years of related experience; strong MS Office skills (Outlook, Excel, Word) are essential. Standard hours are 7:00am–3:30pm, Monday to Friday, with a competitive benefits package.

Qualifications

• High School Diploma plus 2 years of related administrative support experience.
• Experience with Microsoft Office programs such as Outlook, Excel, and Word.

Responsibilities

• Follow project SOPs and prepare paperwork for supply orders.
• Process facility supply requests in NIH POTS; track orders and receive paperwork.
• Serve as primary contact for processing animal orders using NIH-CAPS.
• Review and approve CAPS orders as the Institute Approving Official; track animal usage in IASP.
• Maintain proficiency with Outlook, Excel and Word.
• Manage office equipment and arrange repairs as needed.
• Answer phones and greet visitors professionally.
• Assist with clerical duties including filing, copying, mailing and shipping.
• Prepare travel arrangements, NIH ID requests, property requests and other NIH-specific tasks.
• Maintain updated animal inventory and cage card generation.
• Perform other duties as directed by management.

Job description

This is a general summary of the responsibilities associated with the position of Administrative Support Specialist III in support for the NIH, Laboratory Animal Research Contract (LARC), Task Order 6-NHLBI. This description is not all-inclusive of the duties required to successfully complete the job daily. It is intended to reflect FEFA’s contractual obligations. Employees are expected to complete all assigned duties each day as directed by management.

Compensation: $30 - $31.50 hourly

Responsibilities of this position are that of an Administrative Support Specialist III. These responsibilities include administrative activities required for the NHLBI Animal Program, maintenance of on-site animals, equipment and facilities.

PRIMARY DUTIES:

Unless otherwise directed by a manager, all employees are expected to perform their duties as assigned, arrive to work at 7:00am and depart at 3:30pm. (Monday through Friday). Employees are expected to be familiar with the day-to-day activities, personnel and daily schedules within the facilities. FEFA expects each of our employees to be forward thinking and to create and assist in quality performance and contract requirements. The Administrative Support Specialist III will assist in the efficient allocation of contract resources and maintain an effective, professional relationship with both FEFA and Government staff.

The primary duties for an Administrative Support Specialist III are listed below:

• Understand and follow all project SOPs.
• Prepare paperwork for supply orders and collect receiving sheets.
• Process requests for facility supplies using the NIH POTS system. Track supply requests/orders and complete receiving paperwork as orders are received.
• Serve as the primary contact for processing animal orders using the NIH-CAPS system.
• Review, and approve CAPS orders as the Institute Approving Official. Track and maintain accurate animal usage using the IASP.
• Utilize and be proficient with computer systems such as Outlook, Excel, and Word.
• Maintain fax, copier, and other office equipment. Place work repair orders for equipment, as necessary.
• Answer phone calls and receive visitors in a professional manner.
• Assist management with various clerical duties such as filing, copying, faxing, mailing, and shipping as needed.
• Prepare travel arrangements, personnel documents, coordination of NIH ID requests, property requests forms and assist with coordination and preparation of other NIH specific requests as directed by management.
• Maintain and assist in maintaining a current/updated animal inventory and cage card generation.
• Perform other duties as directed by management.

Employees appointed to the position of Administrative Support Specialist III must meet the following standards prior to appointment:

Education

A minimum of a High School Diploma required and 2 years of related administrative support experience. College degree preferred.

Experience

Must have experience with using Microsoft Office programs such as Outlook, Excel, and Word.

We offer a competitive compensation package including a competitive salary, medical benefits, PTO, holiday pay and more.

FEFA, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.