Administrative Support Specialist II

Forum Energy Technologies; Clearfield (Clearfield County); On-site; USD 35,000 - 48,000; Full time

Job summary

Forum Energy Technologies, headquartered in Houston, TX, seeks an administrative professional to provide basic and advanced support across a functional area. You will handle clerical tasks, maintain records, process transactions, and prepare reports or correspondence while following established procedures.

This role supports various departments and may assist with logistics and databook preparation. Strong MS Office skills, organization, and teamwork are essential, as is the ability to meet

Qualifications

• 3+ years of office experience.
• High School Degree or equivalent.

Responsibilities

• Oversee, and perform clerical and administrative support tasks.
• Provide support to department personnel and Manager as well as direct communication including providing HSE hours report.
• Coordinate shop uniforms for new hires, employees on leave and employees that no longer are in need of shop uniforms.
• Establish work procedures and standards to improve efficiency and effectiveness of assigned operations with Accounting, Engineering, Human Resources and other departments required.
• Responsible for ensuring compliance with established corporate standards.
• Participate in all FET required scheduled training classes.
• Labor Ticket entry for hourly Service employees and allocate time where needed including entering new employees in BC for time entry, and, updating time when coworker is out of office.
• Create material requisitions for the purchase of various services and products.
• Created work orders, drawing packages, and revise work orders as needed. Coordinate with warehouse to release shipment for invoicing.
• Create and maintain job folders containing Service Tickets, Safety Cards, Inspection Sheets, and all internal/external emails pertaining to each individual job.
• Receive invoices for Plant Manager approval and return to sender.
• Update vendor records when needed to remit to address, W-9 or FET Clearfield tax-exempt certificate
• Receive PO’s and consume to production order
• Set-up new customer(s) in system and request customer ship to address from TSC if not already set-up in the system
• Work on bill and holds including sending paperwork to customers for signature, send bill and holds storage agreement checklist to Plant Manager for signature, complete and send packet to Controller for review and approval
• Work with customers by updating sales orders ship to address, file required documents, if necessary have ticket approved prior to sending TSC, if necessary stamp and code invoices prior to sending to TSC, ensure customer invoices are submitted in the appropriate portals, email customers for late invoices and payment status and invoice customers for delivery charges.
• Assist Field Service team by setting up field service orders, enter hours of work when working away from FET facility, ensure all PO’s are received for the job, close field service order and set-up sales order, contact customer for PO prior to invoicing and load all paperwork in to job folders.
• Help organize and prepare databooks for Quality department
• Able to work overtime as needed.
• All other duties, as assigned.

Skills

MS Office

Administrative support

Communication skills

Organization

Teamwork

Attention to detail

Customer service

Education

High School Degree or equivalent

Tools

MS Office

Job description

Forum Energy Technologies, headquartered in Houston, TX, seeks an administrative professional to provide basic and advanced support across a functional area. You will handle clerical tasks, maintain records, process transactions, and prepare reports or correspondence while following established procedures.

This role supports various departments and may assist with logistics and databook preparation. Strong MS Office skills, organization, and teamwork are essential, as is the ability to meet