Administrative Support Specialist – Front Desk & Data

Auburn University; Ivanhoe (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Auburn University Harris Early Learning Center in Birmingham, Alabama, is seeking an Administrative Support Associate I or II to provide administrative, financial, and clerical support within the Center and help advance its important work.

Responsibilities include calendar management, correspondence, filing, scheduling events, front-desk duties, data entry, reporting, and ensuring visitor screening and safety.

Qualifications

• High school diploma or equivalent.
• 2 years of clerical/administrative support experience (Level I) or 4 years (Level II).
• Substitutions allowed for education toward experience.

Responsibilities

• Performs office tasks including correspondence, filing, calendar management, event scheduling, answering phones, organizing and ordering supplies, and website updates.
• Performs data gathering, input, and reporting as needed.
• Serves as first contact for HELC; answers inquiries via email and phone and directs calls.
• Maintains front desk safety procedures and visitor screening; ensures doors are monitored.

Skills

Calendar management

Phone handling

Data entry

Office organization

Education

High school diploma or equivalent

Job description

Auburn University Harris Early Learning Center in Birmingham, Alabama, is seeking an Administrative Support Associate I or II to provide administrative, financial, and clerical support within the Center and help advance its important work.

Responsibilities include calendar management, correspondence, filing, scheduling events, front-desk duties, data entry, reporting, and ensuring visitor screening and safety.