Administrative Support Specialist - Math Dept

Auburn University; Alabama; On-site; USD 32,000 - 42,000; Full time

Job summary

Auburn University in Alabama is seeking an Administrative Support Associate for the Department of Mathematics and Statistics. You will greet visitors, answer calls, manage mail, coordinate reservations, assist with events, and support faculty with textbooks and supplies in a busy office environment.

The role emphasizes teamwork, accurate records, and customer service, with opportunities to handle reimbursements and participate in departmental projects.

Qualifications

• High School Diploma or GED with 2–4 years of clerical experience preferred.
• Experience in academic office settings is advantageous.
• Substitutions allowed for education or experience per policy.

Responsibilities

• Greet visitors and answer departmental phone calls.
• Serve as the primary front office contact for students, faculty, staff, and visitors.
• Coordinate textbook adoptions and desk copy requests, maintain textbook information, and assist faculty with locating textbook resources and materials.
• Provide copier and printer support for faculty and staff to include maintaining supplies, coordinating maintenance, and troubleshooting.
• Monitor, maintain, and order office supplies for the department.
• Manage department mailbox assignments as well as incoming and outgoing mail and package distributions.
• Submit and track Facilities Management work orders and maintenance requests.
• Coordinate classroom and meeting room reservations for seminars, thesis defenses, exams, student organizations, and departmental meetings.
• Assist with departmental events, seminars, receptions, meetings, and other in-house events, including coordinating food, beverages, and room setup.
• Maintain departmental bulletin boards and remove outdated materials.
• Assist with reimbursement processes and provide administrative support for departmental financial activities.
• Serve on departmental committees as assigned.
• Stay abreast of departmental, college, and university policies and procedures as it relates to this position.
• Serve as a first point of contact for student inquiries, including front-line support for ALEKS Math Placement questions and routine placement processes; training provided.
• Other duties as assigned.

Skills

Front desk

Clerical support

Communication

Education

High School Diploma or GED

Job description

Auburn University in Alabama is seeking an Administrative Support Associate for the Department of Mathematics and Statistics. You will greet visitors, answer calls, manage mail, coordinate reservations, assist with events, and support faculty with textbooks and supplies in a busy office environment.

The role emphasizes teamwork, accurate records, and customer service, with opportunities to handle reimbursements and participate in departmental projects.