Administrative Support Associate

Auburn University; Ivanhoe (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Auburn University Harris Early Learning Center in Birmingham, Alabama, is seeking an Administrative Support Associate I or II to provide administrative, financial, and clerical support within the Center and help advance its important work.

Responsibilities include calendar management, correspondence, filing, scheduling events, front-desk duties, data entry, reporting, and ensuring visitor screening and safety.

Qualifications

• High school diploma or equivalent.
• 2 years of clerical/administrative support experience (Level I) or 4 years (Level II).
• Substitutions allowed for education toward experience.

Responsibilities

• Performs office tasks including correspondence, filing, calendar management, event scheduling, answering phones, organizing and ordering supplies, and website updates.
• Performs data gathering, input, and reporting as needed.
• Serves as first contact for HELC; answers inquiries via email and phone and directs calls.
• Maintains front desk safety procedures and visitor screening; ensures doors are monitored.

Skills

Calendar management

Phone handling

Data entry

Office organization

Education

High school diploma or equivalent

Job description

Overview

The Auburn University College of Human Sciences Harris Early Learning Center in Birmingham, Alabama, is seeking an Administrative Support Associate I or II. This position provides administrative, financial, and general clerical support within the Center and is responsible for a broad range of office support duties and tasks. We are looking for a detail-oriented professional who can provide excellent organizational and administrative support to help advance the important work of the Harris Early Learning Center.

Responsibilities

• Performs office support tasks including but not limited to correspondence, filing, calendar management, event scheduling, answering phones, organizing and ordering supplies, website updates, and other tasks as assigned.
• Performs duties which may include but are not limited to data gathering, data input, and data management. Generates and creates reports as needed.
• Serves as the first point of contact for HELC. Answer basic inquiries via email and phone and directs calls and forwards emails as needed.
• Maintains HELC safety and security procedures while stationed at the front desk. Ensure that all visitors have been adequately screened and monitor the doors for any safety concerns.
• Maintains student and employee files as specified by NAEYC standards, DHR standards, and HELC policies and procedures.
• Maintains record and ensures all documents are updated as required (CPR, health screenings, immunization records, medication forms etc).
• Provides classroom coverage as needed to ensure proper ratios and care of HELC students

Candidates must be cleared to work with young children including passing all background checks including finger printing, CA/N, and the Auburn University background check. Employees must also be cleared by a physician to work directly with children.

Qualifications

Level I:

• High school diploma or equivalent.
• 2 years of experience in clerical and administrative support services

Level II:

• High school diploma or equivalent.
• 4 years of experience in clerical and administrative support services

SUBSTITUTIONS ALLOWED FOR EXPERIENCE:

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Contract Type

Continuing

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.

Posted Date

9/15/2026