Administrative Support Specialist: Front Desk & Data

Auburn University; Birmingham (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

The Auburn University College of Human Sciences Harris Early Learning Center in Birmingham, Alabama, seeks an Administrative Support Associate I or II to provide administrative, financial, and clerical support. The role includes front-desk duties, data management, and classroom coverage to ensure safe, compliant operations.

Candidates must pass background checks for work with young children and be medically cleared to work with children. Appropriate substitutions for experience may apply.

Qualifications

• Level I requires a high school diploma or equivalent with 2 years clerical/administrative support experience.
• Level II requires a high school diploma or equivalent with 4 years clerical/administrative support experience.
• Substitutions allowed: education may count toward experience to some extent.

Responsibilities

• Performs office tasks: correspondence, filing, calendar management, event scheduling, phones, supplies, website updates.
• Data gathering/input/management; generates reports as needed.
• First point of contact for HELC; handles inquiries by email and phone.
• Maintains front desk safety; screens visitors and monitors doors.
• Keeps student/employee files per NAEYC, DHR, and HELC policies.
• Maintains documents (CPR, health screenings, immunizations, medications).
• Provides classroom coverage to maintain proper student ratios.

Job description

The Auburn University College of Human Sciences Harris Early Learning Center in Birmingham, Alabama, seeks an Administrative Support Associate I or II to provide administrative, financial, and clerical support. The role includes front-desk duties, data management, and classroom coverage to ensure safe, compliant operations.

Candidates must pass background checks for work with young children and be medically cleared to work with children. Appropriate substitutions for experience may apply.