Administrative Support Specialist

LBYD Engineers; Washington (District of Columbia); On-site; USD 55,000 - 65,000; Full time

Job summary

Join a forward-thinking company as an Administrative Support Specialist, where your organizational skills will shine! This role involves providing essential administrative support to a federal board, ensuring smooth office operations, and managing schedules and logistics. The ideal candidate is detail-oriented, adaptable, and possesses strong communication abilities. With a commitment to integrity and teamwork, you will thrive in a collaborative environment that values your contributions. This is a fantastic opportunity to grow professionally while making a meaningful impact in a dynamic setting.

Benefits

Medical, Dental and Vision

Short Term and Long-Term Disability

Life Insurance

Paid Time Off

Employee 401(k) with company match

Professional Team Environment

Qualifications

• Strong administrative and organizational skills required.
• Detail-oriented with strong time management abilities.
• Excellent verbal and written communication skills.

Responsibilities

• Manage schedules, coordinate meetings, and arrange travel.
• Process correspondence and maintain accurate documentation.
• Support leadership with logistics and follow-up tasks.

Skills

Administrative Skills

Organizational Skills

Microsoft Office Suite

Communication Skills

Confidentiality

Time Management

Customer Service Skills

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

3 days ago Be among the first 25 applicants

Description

Description

Position Title: Administrative Support Specialist

Reports to: Contract Manager

Location: Washington, D.C.

Employment Status: Full-Time

FLSA Status: Non-Exempt

Position Summary: Aldevra is seeking a qualified Administrative Support Specialist to support the Federal Retirement Thrift Investment Board (FRTIB). The Administrative Support Specialist provides high-level administrative and clerical support to FRTIB staff on an as-needed basis. Responsibilities include managing schedules, coordinating meetings and travel, processing correspondence, maintaining records, and assisting with timekeeping and procurement. This role ensures efficient office operations, supports leadership with logistics and follow-up tasks, and maintains accurate documentation. The specialist must be adaptable, detail-oriented, and capable of handling sensitive information professionally. We will provide training, but the ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality).

This position is contingent upon contract award.

Duties And Responsibilities

The essential functions include, but are not limited to the following:

• Screen and route calls and visitors appropriately.
• Compile materials and manage Director’s schedule and appointments.
• Handle mail distribution and routing.
• Arrange travel, meetings, and conferences.
• Take and distribute meeting notes and track follow-ups.
• Maintain office files, order supplies, and oversee workspace logistics.
• Process purchase requests, requisitions, and timekeeping.
• Support Director and office staff with administrative tasks and deliverables.
• Manage electronic correspondence and update databases.
• Invite survey participation and report on satisfaction metrics.
• All other duties as assigned.
  
  

About Us

Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.

Recent Accolades Include

• Inc. 5000 Fastest-Growing Private Companies in America No. 3359 on the 2024 list
• Foodservice Equipment Reports 2024 Top Dealer
• VETS Indexes 5-Star Employer for 2024 and 2025 Employer Awards
• Foodservice Equipment & Supplies magazine 2024 Distribution Giants list
• Great Expectations Award for Outstanding Growth in 2023
• Strata GPO Top 10 Dealer
• RATIONAL 2024 Premium Partner Award
• Great Place to Work
• 2021,2022,2023,2024, and 2025 Military Friendly Employer Gold designation
• 2021, 2023, and 2024 HIRE Vets Medallion Award
• ENERGY STAR Partner
• Department of Defense Military Spouse Employment Partnership Small Business Partner
• Army Partnership for Your Success (PaYS) Partner #911
  
  

Learn more about us at aldevra.com.

Requirements

Security Requirements:

• Must be able to pass a government moderate risk public trust background investigation.
  
  

Workplace Safety And Environment

• This position is based in an office environment, primarily involving computer work, meetings, and collaboration with team members.
  
  

This position requires passing an extensive background check.

Qualifications

• Strong administrative and organizational skills.
• Skilled in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Forms).
• Professional demeanor and communication abilities.
• Ability to maintain confidentiality.
• Ability to prioritize and follow up on tasks independently.
• Detail-oriented with strong time management.
• Excellent interpersonal and customer service skills.
• Excellent verbal communication skills and telephone manner.
• Ability to follow security procedures and protocol.
• Excellent and accurate written communication
• Able to multi-task efficiently and accurately, focusing on quality
  
  

Veterans and Military Spouses are encouraged to apply.

We Offer You a Generous Benefits Package Including

• Medical, Dental and Vision
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off
• Employee 401(k) with company match
• Professional Team Environment
  
  

Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Civil Engineering

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