Administrative Support Specialist (Acquisition)

AMERICAN SYSTEMS; Washington (District of Columbia); On-site; USD 54,000 - 91,000; Full time

Job summary

An established industry player is seeking an Administrative Support Specialist to provide essential support in acquisition processes. This role involves drafting and coordinating reports, assisting with procurement strategies, and maintaining vital records. The ideal candidate will possess a Bachelor's Degree, an active TOP SECRET clearance, and a keen attention to detail. Join a dynamic team dedicated to supporting national priority programs and enjoy a comprehensive benefits package including healthcare and training assistance. This is a fantastic opportunity for someone eager to grow within the federal contracting space.

Benefits

Healthcare

Paid leave

Retirement plans

Insurance

Education/training assistance

Qualifications

• Active TOP SECRET clearance with SCI eligibility required.
• 0-2 years relevant experience with a DoD agency preferred.

Responsibilities

• Provide administrative support including document updates and proofreading.
• Assist in developing acquisition strategies and vendor qualification.

Skills

Professional communication skills

Attention to detail

Willingness to learn DoD Acquisition process

Education

Bachelor's Degree

Tools

MS Office (PowerPoint, Word, Excel)

SharePoint

Job description

Administrative Support Specialist (Acquisition)

Location: US-DC-Washington

ID: 2025-2210

Category	Administrative & Facilities Services
Position Type	Full-Time
Remote	No
Clearance Required	Top Secret/SCI

Overview

AMERICAN SYSTEMS is an employee-owned federal government contractor supporting national priority programs through our strategic solutions in the areas of Information Technology, Test & Evaluation, Program Mission Support, Engineering & Analysis, and Training.

Responsibilities

1. Provide timely and thorough administrative support, including document updates, formatting, and proofreading.
2. Assist government procurement agencies in developing acquisition strategies, work statements, evaluation plans, and vendor qualification.
3. Support the Integrated Product Team (IPT) Lead with contracting, contract modifications, proposal assessments, and urgent actions.
4. Draft, prepare, edit, and coordinate reports for Acquisition documentation (RFP, SOW, CDRLs, J&A).
5. Assist in preparing purchase requests for small and large acquisitions.
6. Maintain records and documents in SharePoint, track contract actions, and generate reports.
7. Draft and review communications with Subject Matter Experts and archive in SharePoint.
8. Update Acquisition documents to support IPT Leadership.
9. Support meetings, design reviews, audits, working groups, and briefings.

Qualifications

• Active TOP SECRET clearance with SCI eligibility.
• Bachelor's Degree + 0-2 years relevant experience with a DoD agency.
• Willingness to learn the DoD Acquisition process and Program Office roles.
• Motivation to improve processes and meticulous attention to detail.
• Professional communication skills (written and verbal).
• Proficiency with MS Office applications (PowerPoint, Word, Excel).
• Note: This position is currently on-site at Joint Base Anacostia Bolling (JBAB), Washington DC.

Pay Transparency

The salary range for this position is USD $54,100.00/Yr. - USD $90,400.00/Yr., determined by factors permitted by law. Benefits include healthcare, paid leave, retirement plans, insurance, and education/training assistance.

EEO Statement

AMERICAN SYSTEMS is committed to pay transparency and equal opportunity regardless of race, sex, disability, or veteran status.