Administrative Support Specialist (Washington, DC)

Vision Centric Inc.; Washington (District of Columbia); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is looking for an Administrative Support Specialist to join their dedicated team in Washington, D.C. This full-time, onsite role involves providing crucial administrative support to a government agency, ensuring smooth operations and effective communication. The ideal candidate will excel in managing multiple tasks in a fast-paced environment, utilizing their strong organizational and communication skills. With a commitment to excellence and integrity, this company fosters a professional work atmosphere where your contributions truly make a difference. If you're ready to take on a rewarding challenge and support federal agencies in their mission success, this opportunity is for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k Plan

Paid Time Off

Flexible Spending Account

Health Savings Account

Employee Assistance Program

Tuition Assistance Program

Fun Work Environment

Qualifications

• Proficiency in Microsoft Office Suite is essential for this role.
• Detail-oriented with excellent time management and organizational abilities.
• Ability to obtain and maintain a Public Trust clearance.

Responsibilities

• Serve as the first point of contact for incoming calls and visitors.
• Coordinate scheduling and logistics for meetings and travel.
• Create and maintain filing systems and manage records.

Skills

Microsoft Office Suite

Verbal Communication

Written Communication

Time Management

Organizational Skills

Education

Associate’s Degree

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Forms

Job description

Administrative Support Specialist (Washington, DC)

Job Title: Administrative Support Specialist (Full-Time, Onsite)
Location: Washington, D.C.
Company: Vision Centric, Inc.
Clearance Level: Public Trust (Moderate Risk)

Overview:
Vision Centric, Inc. is seeking a dedicated Administrative Support Specialist to provide full-time, onsite support to a government agency under the Office of Resource Management in Washington, D.C. The ideal candidate will be organized, professional, and proactive, with a strong ability to manage multiple administrative tasks in a fast-paced environment.

Key Responsibilities:

Serve as the first point of contact by screening incoming calls and visitors, determining purpose, and directing them appropriately.

Compile materials and organize information for leadership meetings and appointments.

Coordinate scheduling and logistics for meetings, conferences, and travel, including room booking, material preparation, and participant notification.

Track and distribute incoming correspondence and mail; maintain proper documentation and escalate items as needed.

Create and maintain filing systems; manage records and ensure compliance with office policies.

Support procurement processes by preparing purchase requests, managing office supplies, and processing requisitions.

Perform timekeeping and related personnel administrative tasks.

Maintain office operations, including coordination of IT and phone services, furniture, and space issues.

Prepare reports, presentations, and documents using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Forms).

Monitor and manage electronic communications, track action items, and ensure deadlines are met.

Invite and collect customer feedback via surveys to support service improvement.

Ensure all work products are accurate, clear, and free of grammatical errors.

Minimum Qualifications:

Associate’s Degree

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Forms)

Strong verbal and written communication skills

Detail-oriented with excellent time management and organizational abilities

Ability to obtain and maintain a Public Trust (Moderate Risk) clearance

Why Join Vision Centric, Inc.?

At Vision Centric, we are committed to excellence, integrity, and service. We offer a professional work environment where your contributions make a difference. Join a team that supports federal agencies and drives mission success every day.

Job Title: Administrative Support Specialist (Full-Time, Onsite)
Location: Washington, D.C.
Company: Vision Centric, Inc.
Clearance Level: Public Trust (Moderate Risk)

Overview:
Vision Centric, Inc. is seeking a dedicated Administrative Support Specialist to provide full-time, onsite support to a government agency under the Office of Resource Management in Washington, D.C. The ideal candidate will be organized, professional, and proactive, with a strong ability to manage multiple administrative tasks in a fast-paced environment.

Key Responsibilities:

• Serve as the first point of contact by screening incoming calls and visitors, determining purpose, and directing them appropriately.

• Compile materials and organize information for leadership meetings and appointments.

• Coordinate scheduling and logistics for meetings, conferences, and travel, including room booking, material preparation, and participant notification.

• Track and distribute incoming correspondence and mail; maintain proper documentation and escalate items as needed.

• Create and maintain filing systems; manage records and ensure compliance with office policies.

• Support procurement processes by preparing purchase requests, managing office supplies, and processing requisitions.

• Perform timekeeping and related personnel administrative tasks.

• Maintain office operations, including coordination of IT and phone services, furniture, and space issues.

• Prepare reports, presentations, and documents using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Forms).

• Monitor and manage electronic communications, track action items, and ensure deadlines are met.

• Invite and collect customer feedback via surveys to support service improvement.

• Ensure all work products are accurate, clear, and free of grammatical errors.

Minimum Qualifications:

• Associate’s Degree

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Forms)

• Strong verbal and written communication skills

• Detail-oriented with excellent time management and organizational abilities

• Ability to obtain and maintain a Public Trust (Moderate Risk) clearance

Why Join Vision Centric, Inc.?

At Vision Centric, we are committed to excellence, integrity, and service. We offer a professional work environment where your contributions make a difference. Join a team that supports federal agencies and drives mission success every day.

Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates, employee assistance program, tuition assistance program, 401k Plan ,as well as a fun and enthusiastic work environment that promotes a work/life balance!

To Apply:
VCI offers a team-oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically.

Department: Upcoming
This is a full time position
Salary Desired:
Email:
Address: 77 K. St
City: NE
ST:
Phone:

Leave this field blank

Personal Information

* First name
* Last name
* Email
Address
City
State
Zip code
* Phone number

Attachments

* Attach your Resume Attach Paste Attach a Cover letter Attach Transcripts Attach

Other Information

* Do you possess an active clearance? If so, state level * Salary desired? * Highest Level of Education? * Do you have 5 years Admin support experience? * Do you have experience supporting Executive Level Regional Staff?