Administrative Support Specialist

Equus Workforce Solutions; San Marcos (TX); Presencial; USD 32.000 - 42.000; Jornada completa

Descripción de la vacante

Equus Workforce Solutions in San Marcos, TX is seeking an administrative assistant to support office operations in a workforce development setting. The role involves typing, correspondence, dictation, report preparation, calendar management, and coordinating meetings, while ensuring a safe and respectful work environment.

A high school diploma and data entry experience are required, with familiarity in Word and Excel valued.

Formación

• High School diploma or GED, and one year related experience and/or training.
• Experience working with youth and adults ages 16-24 in educational or training settings is preferred.
• Data entry experience.
• Familiarity and knowledge of word processing and spreadsheet applications.
• A valid driver’s license in the state of employment with an acceptable driving record.

Responsabilidades

• Type business letters, memoranda, reports, charts, etc. on a personal computer.
• Composes and prepares routine correspondence for signature.
• Takes and transcribes dictation.
• Independently prepares recurring reports for review and signature.
• Sends and retrieves messages via email.
• Faxes and retrieves incoming messages on a regular basis.
• Maintains a safe environment for all computer equipment, data files, supplies, etc.
• Attends meetings and conferences to furnish information and take notes.
• Schedules appointments and maintains the manager's calendar.
• Arranges for meetings and conferences.
• Establishes and maintains confidential files and records.
• Proofreads and corrects grammatical, punctuation and spelling errors.
• Answers telephones and directs calls to appropriate person.
• Orders necessary office supplies and equipment.
• Operates office machines and instructs others in the operation of same.
• Clearly communicates and consistently models appropriate CSS and employability skills.
• Maintains accountability of staff, students, and property.
• Adheres to safety practices in all areas of responsibility.
• Fosters and sustains a conducive environment at the center, ensuring it remains free from harassment, intimidation, and disrespect, thereby ensuring a safe space for both staff and students to engage in work and learning.
• Attends all required staff training opportunities.

Conocimientos

Data entry

Word processing

Spreadsheet applications

Educación

High School diploma or GED

Herramientas

Microsoft Word

Microsoft Excel

Descripción del empleo

Equus Workforce Solutions in San Marcos, TX is seeking an administrative assistant to support office operations in a workforce development setting. The role involves typing, correspondence, dictation, report preparation, calendar management, and coordinating meetings, while ensuring a safe and respectful work environment.

A high school diploma and data entry experience are required, with familiarity in Word and Excel valued.