Administrative Support Specialist

Acadia Management Group; Portland (ME); Presencial; USD 2.066.000 - 2.755.000; A tiempo parcial

Descripción de la vacante

Acadia Management Group is seeking an entry‑level Administrative Support Specialist to assist the office team and its Aroma Joe's and Subway locations with administrative, accounts payable, reporting, and HR tasks. This part‑time role suits a college student seeking hands‑on experience in business operations, accounting, and human resources with a flexible schedule around classes.

The position is in‑office on Tuesdays and Thursdays, about 15 hours per week, with training provided and

Formación

• High school diploma or equivalent.

Responsabilidades

• Administrative, accounts payable, payroll, and HR support tasks for Acadia Management Group and its Aroma Joe's and Subway locations.
• General office support including mail handling, scanning, filing, supplies, and errands.
• Assist with weekly and monthly reporting using Excel for labor, sales, and store performance.
• Support HR processes including onboarding and compliance audits.
• Coordinate meetings, events, and the monthly newsletter.

Descripción del empleo

Position SummaryThe Administrative Support Specialist supports Acadia Management Group's office team and its Aroma Joe's and Subway locations with administrative, accounts payable, reporting, and HR support tasks. This entry-level, part-time role is ideal for a college student looking to build hands-on experience in business operations, accounting, and human resources while working a consistent, flexible schedule around classes.Essential Duties and ResponsibilitiesYou'll support our office and our Aroma Joe's and Subway locations with a mix of administrative, accounting, payroll, and HR tasks, including:General office support: mail, scanning and filing, supplies, and errandsAccounts payable: paying bills and processing checksWeekly and monthly reporting on labor, sales, and store performance using ExcelHR support, including compliance audits and new hire onboardingHelping coordinate company meetings, events, and the monthly newsletterRequiredHigh school diploma or equivalent.Availability to work in office on Tuesdays and Thursdays, about 15 hours per week.Strong attention to detail and accuracy with numbers.Ability to handle confidential financial and employee information with discretion.Reliable, organized, and able to manage recurring deadlines.Clear written and verbal communication skills.Reliable transportation.PreferredGreat for a current college student, especially in business, accounting, finance, or human resources.Working knowledge of Microsoft Office, particularly Word and Excel (basic formulas, data entry, and formatting).Some office, administrative, or customer service experience. No prior experience is required; training is provided.