Administrative Support Spec

North Carolina Agricultural and Technical State University; Greensboro (NC); On-site; USD 38,000 - 44,000; Full time

Benefits offered by this job

Vacation and sick leave

Health benefits

TSERS retirement

Employee Assistance Program (EAP)

Discounts

Job summary

North Carolina A&T State University seeks an Administrative Support Specialist to provide administrative and fiscal management support for Campus Recreation, Intramural Sports and Esports. You will handle budgeting, purchase orders, EPAFs, and monthly financials.

The role requires strong written communication and coordination with instructors, vendors, and staff, with on-site hours from 8:00 am to 5:00 pm and a 40-hour workweek.

Qualifications

• High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
• Some college or 1-3 years in a higher education setting.

Responsibilities

• Serve as administrative and fiscal management support for Campus Recreation, Intramural Sports and Esports.
• Budgeting, purchase orders, submitting EPAF’s, filing, Banner finance.
• Clerical duties, travel arrangements for intramural programs, and correspondence.
• Explain and interpret program information and respond to questions or issues.
• Maintain and utilize office equipment and coordinate with vendors.

Skills

Problem Solving

Budgeting

Work Coordination

Information/Records Admin

Written Communication

Education

HS Diploma or GED

Some college or 1-3 years higher ed

Tools

Banner Finance

Aggie Mart

EPAF

Job description

Posting Details

Classification Information

Position/Classification Title

Administrative Support Spec

Classification Type

SHRA

Position required to work during periods of adverse weather or other emergencies

N - Not Mandatory

Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Years Experience, Skills, Training, Education

Some college; or demonstrated possession of the competencies necessary to perform the work. 1-3 years working in a higher education setting

Required License Or Certification

Position Overview

Primary Purpose Of Position

To serve as administrative and fiscal management support for Campus Recreation, Intramural Sports and Esports. This will include, budgeting, purchase orders, submitting student EPAF’s, filing, Banner finance, intramural student travel, clerical, ability to maintain and utilize office equipment, ability to explain and interpret program information and respond and compose correspondence involving questions or issues about information.

Primary Function Of Organizational Unit

To provide a variety of campus recreation activities that will focus on Fitness and Wellness and Intramural Sports to contribute to a healthy lifestyle for students, faculty, and staff of North Carolina A & T State University.

Work Hours

8:00 am to 5:00 pm

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.

On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Key Responsibilities and Related Competencies

Required Competency: Problem Solving

Resolves problems and situations related to the Campus Recreation Center that would not require director’s direct involvement. For example, might handle dress code violations with student workers; try to resolve duplicated calendar times; obtain quotes from various vendors. Problems are addressed in accordance with priorities, policies, commitments and program goals.

Exercises independent judgment and understands the impact of the decisions on the administrators’ role and commitments. Coordinates and facilitates processes and procedural compliance with internal and external organizations, working within delegated authority from the director.

Required Competency: Budgeting

Plans and monitors the use of expenditures to meet organizational objectives and compliance; prepares Aggie Mart requisitions; prepares budget documents and reports; monitor budgets through Banner Finance.

Required Competency: Work Coordination

Facilitates the flow of work, facilitate or directs the office support activities and coordinates work with staff and external fitness instructors; maintains internal and external contacts with constituents such as class instructors, and vendors.

Required Competency: Information/Records Administration

Applies knowledge of appropriate data collection policy and procedure and programs. Compiles and assimilates, organizes, and stores printed and electronic information related to student employment, travel, po’s, etc. Reviews, compiles and analyzes information to prepare monthly financial reports to include programming revenue and fitness revenue.

Required Competency: Written Communication

Responds to questions/issues that deviate from standard operating procedures by determining and consulting appropriate resources such as policies, manual or staff. Listens and responds appropriately to information from students and staff. Develops and delivers written information to individuals to ensure that they understand the message. Responds to requests for program and procedural information. Contacts service recipients, vendors, or clients to provide or obtain information. Schedules and coordinates appointments, meetings and events.

Position Information

Working Title: Administrative Support Specialist

Competency Level: Journey

Position Number: 007321

Recruitment Range: $37,833 - $43,500

FLSA: Non-Exempt

Appointment Type: Permanent - Full-time

FTE: 40 hours/week, 12 months

Organizational Division: Student Center

Organizational Location: VC for Student Affairs

Organizational Unit: Campus Recreation Center

Posting Detail Information

Posting Number: SHRA3276

Open Date: 10/01/2026

Close Date: 10/16/2026

Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

North Carolina A&T State University is an Equal Opportunity and Affir mmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

• Accrued Vacation and Sick Leave for Eligible Employees
• Community Service Leave
• Aetna – State Health Benefits of North Carolina
• NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
• 12 Paid Holidays
• Teachers and State Employees Retirement System ( TSERS )
• Optional Supplemental Plans – 401k, 403b, 457b and 457
• Employee Assistance Program ( EAP )
• Campus Recreation Center Discount
• University Bookstore Discount
• and more

This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.

Quick Link

https://jobs.ncat.edu/postings/41718