Administrative Support & Reporting Specialist

Auto Warehousing Company; United States; On-site; USD 36,000 - 48,000; Full time

Job summary

Auto Warehousing Company, a leader in finished vehicle logistics, is hiring an Administrative Support Assistant for its Portland location. The role supports department managers, processes vehicle data in VIPS, prepares reports, and coordinates office functions to ensure smooth daily operations.

The candidate will handle data entry, reporting, and special projects while maintaining professional communication with customers, vendors, and internal teams.

Qualifications

• High school diploma or equivalent is required.
• 1-3 years of administrative work, customer service, and basic accounting experience preferred.
• Proficiency with MS Office, especially Excel; experience with Access is a plus.

Responsibilities

• Import customer files to VIPS and update records accordingly.
• Prepare weekly rail forecast and input/shipping of loads.
• Generate daily, weekly, and monthly customer reports.
• Maintain office supplies and answer phones.
• Assist Facility Managers with weekly production reports and special projects.

Skills

MS Office

Excel (Advanced)

Access (Intermediate)

Communication skills

Education

High school diploma or equivalent

1-3 years administrative work experience

Tools

AS400/VIPS

Job description

Auto Warehousing Company, a leader in finished vehicle logistics, is hiring an Administrative Support Assistant for its Portland location. The role supports department managers, processes vehicle data in VIPS, prepares reports, and coordinates office functions to ensure smooth daily operations.

The candidate will handle data entry, reporting, and special projects while maintaining professional communication with customers, vendors, and internal teams.