Administrative Support & Office Coordinator

Florida; Tallahassee (FL); On-site; USD 31,000 - 38,000; Full time

Job summary

The Florida Department of Children and Families is seeking a Staff Assistant to support the Program Office with front-desk service, records management, purchasing, travel, and personnel tasks. The role requires good judgment, initiative, accuracy, and the ability to work independently.

The successful candidate will assist Program Managers and administrative staff, welcoming callers and visitors, preparing reports, processing HR forms, handling travel, and organizing files.

Qualifications

• A high school diploma or equivalent and three years of secretarial or clerical work experience.
• College education may substitute for experience at a rate of 30 semester hours or 45 quarter hours for each year.
• Vocational or technical training in secretarial science or office/business studies may substitute at a rate of 720 classroom hours for each year.

Responsibilities

• Support the Program Manager, Senior Management Analyst Supervisor, Operations Management, and administrative staff.
• Welcome callers and visitors, answer questions, and route people to the right staff or community resource.
• Prepare reports, forms, letters, and other documents using a computer and office software.
• Prepare and submit personnel forms and HR-related action requests accurately and on time.
• Process travel requests, travel reimbursements, P-Card authorizations, purchase requisitions, and invoices.
• Organize office correspondence, records, reports, and other files.
• Monitor office supplies and order materials before they run low.
• Attend required staff meetings and job-related training, and perform other related duties as assigned.

Skills

Effective communication

Data collection

Basic arithmetic

Work independently

Organize assignments

Education

High school diploma or equivalent

Job description

The Florida Department of Children and Families is seeking a Staff Assistant to support the Program Office with front-desk service, records management, purchasing, travel, and personnel tasks. The role requires good judgment, initiative, accuracy, and the ability to work independently.

The successful candidate will assist Program Managers and administrative staff, welcoming callers and visitors, preparing reports, processing HR forms, handling travel, and organizing files.