OPS Administrative Assistant — Office & Records Support

Florida; Fort Lauderdale (FL); Sur place; USD 31 000 - 38 000; Plein temps

Avantages offerts par ce poste

Insurance benefits

Qualified retirement plan

Résumé du poste

Florida Department of Children and Families – Office of Economic Self-Sufficiency seeks an OPS Staff Assistant to provide essential administrative and clerical support for daily operations in Fort Lauderdale. The role entails handling calls, greeting visitors, processing documents, and maintaining records with confidentiality and professionalism.

The position is an open, competitive OPS opportunity; insurance benefits may apply and retirement plans are available.

Qualifications

• High school diploma or equivalent.
• Experience performing clerical, administrative, or customer service duties is preferred.
• Experience using computer applications and office equipment.
• An equivalent combination of education, training, and experience may be considered.

Responsabilités

• Provide administrative and clerical support to management and staff.
• Answer, screen, and direct incoming telephone calls and respond to general inquiries.
• Greet visitors and provide courteous customer service in person, by telephone, and via email.
• Prepare, review, and process correspondence, reports, forms, and other documents.
• Enter, update, and maintain information in computerized databases and tracking systems.
• Organize, maintain, and retrieve electronic and paper files in accordance with records management requirements.
• Schedule meetings, appointments, and conference rooms as needed.
• Assist with preparing meeting materials, agendas, and minutes.
• Monitor office supply inventory and coordinate the ordering of supplies.
• Receive, sort, and distribute incoming mail and process outgoing correspondence.
• Assist with data collection, reporting, and special projects.
• Maintain confidentiality of sensitive information and records.
• Follow established policies, procedures, and applicable state and agency guidelines.
• Perform other related duties as assigned

Connaissances

Microsoft Office

Data entry

Organizational skills

Communication

Customer service

Records management

Formation

High school diploma or equivalent

Outils

Microsoft Office Suite

Description du poste

Florida Department of Children and Families – Office of Economic Self-Sufficiency seeks an OPS Staff Assistant to provide essential administrative and clerical support for daily operations in Fort Lauderdale. The role entails handling calls, greeting visitors, processing documents, and maintaining records with confidentiality and professionalism.

The position is an open, competitive OPS opportunity; insurance benefits may apply and retirement plans are available.