Administrative Assistant I – Data & Projects

Florida; Ocala (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

State of Florida, Department of Children and Families in Ocala seeks an Administrative Assistant I to provide wide-ranging office support, requiring independent judgment and discretion with sensitive information.

The role covers scheduling, correspondence, travel, security forms, teleworking coordination, purchasing through MFMP, and HR liaison duties, with opportunities to contribute to reports and program operations.

Qualifications

• Requires High School Diploma and ability to handle confidential information.
• Strong knowledge of admin principles, procedures, and data collection methods.
• Proficiency with office equipment and standard software.
• Excellent written and spoken communication skills.
• Ability to work independently and manage multiple tasks.
• Experience supporting administrative units preferred.

Responsibilities

• Schedule and coordinate meetings for managers.
• Prepare correspondence, reports, and meeting minutes.
• Submit travel requests and reimbursements.
• Process security forms to obtain system access.
• Coordinate teleworking and IT/network installations.
• Track equipment contracts and maintain inventory.
• Assist with hiring processes and personnel records.
• Develop tracking systems and prepare supervisor reports.
• Handle customer service issues and refer to appropriate areas.

Skills

Administrative principles

Office procedures

Data collection

Office equipment

Grammar and writing

Effective communication

Independent judgment

Time management

Research tasks

Education

High School Diploma

Job description

State of Florida, Department of Children and Families in Ocala seeks an Administrative Assistant I to provide wide-ranging office support, requiring independent judgment and discretion with sensitive information.

The role covers scheduling, correspondence, travel, security forms, teleworking coordination, purchasing through MFMP, and HR liaison duties, with opportunities to contribute to reports and program operations.